Unanswered

Standard Table types

(0) Share

Report

Posted on by slalithp

Organization	Data belongs to the organization. Access to the data is controlled at the organization level.
User or Team	Data belongs to a user or a team. Actions that can be performed on these rows can be controlled on a user level.

These are the two types of tables which we have, now how does the this effect the way tables behave? please help me understand this. thank you.

Categories:

Microsoft Dataverse with Power Apps

I have the same question (0)

All responses (4)

Answers (1)

v-jefferni on at

Like (1)

Report
Hi @slalithp ,

Would you like to know the differences between organization owned table and user or team owned table in Dataverse?

If so, I found some blogs for your reference, some is quite old but still helpful:
https://crmbusiness.wordpress.com/2014/12/02/crm-entity-ownership-how-do-you-decide/
In which it says:
When you choose Ownership of User/Team
After you have chosen Entity ownership type of user/team, CRM will create some additional fields to enable the records to be owned by users/teams.

It creates fields for OwningUser, OwningTeam, owningbusinessunit and ownerid.
The reason it creates all the fields is for the security roles and the five access levels
Global
Deep
Local
Basic
None

You have to record the business unit of the user/team so the security role can work out what other users can view the record.
If you selected organization level of Entity Ownership then it has two access levels None and Global.
Organisation ownership means the entity will not have an owner field or any of the other user/team/business unit lookups. Global or none visibility means the entity will ignore the business units of the users.

Below is a guide of whole practice of create a Table/Entity in Dataverse/CDS:
https://jamesdiekman.com/the-complete-guide-to-creating-custom-entities-in-the-microsoft-common-data-service/
In which you could find how to decide of which type and ownership of the Table you want to create.

Hope this helps.

Best regards,
Community Support Team _ Jeffer Ni
If this post helps, then please consider Accept it as the solution to help the other members find it.

Was this reply helpful? Yes No
Verified answer

EricRegnier 8,720 Most Valuable Professional on at

Like (1)

Report

Hi @slalithp, have a look at tip/best practice #6 from this article: https://powerusers.microsoft.com/t5/News-Announcements/Top-15-best-practices-when-configuring-Power-Platform-and/ba-p/850804

Hope this helps...

Was this reply helpful? Yes No
Fubar 8,338 Super User 2025 Season 2 on at

Like (0)

Report
In simple terms (but its not so simple)
Organization: your security privileges that you assign to user (create, read, update, delete etc etc) are either they have access or no access (this is the equivalent of Global and None in the 5 levels in @v-jefferni post).
User or Team: adds another layer of complexity by allowing 5 different levels to the privileges - Global and None are access to every thing and nothing respectively (if all you did was set these then the entity is the equivalent to an Organizational). The other 3, take into account the User or Team that owns the record (record ownership is not part of Organization entities only User or Team) and where the current user sits in the Business Unit structure (think of an Organization Chart) in relation to the record owner.
Usually it is safer to setup as User or Team as you cannot covert them after create (and with the privileges you can make a User or Team entity behave like an Organization one but you cannot do the opposite).

(I won't go into much more detail here as it gets really complex and you will find a lot of info on the forums and Internet to provide additional detail - and I haven't touched on other constructs such as Positions and Hierarchy security)

Was this reply helpful? Yes No
slalithp 65 on at

Like (0)

Report

Thank you guys.

Was this reply helpful? Yes No