Checkbox - selection saved but not showing

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Posted on by HW-20050933-0

Hi.

I have a text field in my table, where I have deleted the card and added a checkbox.

When I select, f.ex. Goal 1 & 3, the selections are saved in the table:

However, when I open the form again, the selection is not visible. For the Card I have Update:

If(CheckboxCanvas3.Checked, "true", "false")
  
What am I doing wrong? Thanks a lot in advance.

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Power Platform 1919 2,245 Super User 2026 Season 1 on at

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Hi,

Your Update formula is only responsible for saving the checkbox value back to the text column.

The reason the saved selection is not visible when you reopen the form is probably because the form is opening in New mode. In New mode, Power Apps ignores the existing record and shows default values.

To view the saved data, set the form to Edit mode and set the form’s Item property to the record you want to display/edit

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Haque 3,362 on at

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Hi @HW-20050933-0

These are the possible reasons for your case:

The checkbox’s Default property is likely not set to reflect the current saved value from the text field.

The Update property is converting the checkbox state to "true" or "false" strings, but the Default doesn’t convert the stored text back to a checked state.

Also, storing "true" and "false" as text in a text field is not ideal for checkboxes.

Possible fixes:

1. Set the Checkbox Default property to interpret the saved text value as a boolean, for example:

CheckboxCanvas3.Default = If(ThisItem.YourTextField = "true", true, false)

2. Keep your Update property as you have it (or better, use lowercase "true"/"false" consistently):

If(CheckboxCanvas3.Checked, "true", "false")

You can handle it with bit of better approach:

Change the SharePoint or data source field type to Yes/No (Boolean) instead of text. Then use the checkbox control inside the original data card (unlock and replace the input control) so Power Apps handles the binding automatically.

I am sure some clues I tried to give. If these clues help to resolve the issue brought you by here, please don't forget to check the box Does this answer your question? At the same time, I am pretty sure you have liked the response!

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Valantis 5,936 on at

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Hi @HW-20050933-0,

The Update formula saves correctly but you also need to set the Default property of the checkbox to read the saved value back from the table.
Set the checkbox Default property to:
Parent.Default = "true"
Without this, the checkbox always starts unchecked when the form loads because it doesn't know to read the saved text value and translate it back to a checked/unchecked state.
If the form is in Edit mode and the Item is set correctly, this should make the saved selection visible when reopening the record.

Best regards,

Valantis

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HW-20050933-0 43 on at

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Hi @Power Platform 1919

Thanks a lot for your reply.

I have lots of other fields in the same form and they are saved and shown correctly.

For the Form I have:

Item: varRecord

DefaultMode: If(IsBlank(varRecord), FormMode.New, FormMode.Edit)

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Haque 3,362 on at

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One other note:

If you must keep the text field:

Ensure the Default property converts the stored text to a boolean for the checkbox.

Ensure the Update property converts the checkbox boolean back to the expected text string.

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Kalathiya 2,292 Super User 2026 Season 1 on at

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Hello @HW-20050933-0,

Since you mentioned that you deleted the original Data Card and added a checkbox, can you confirm how the checkbox is connected to the field?

If you are using individual Checkbox's then just Re-add all the checkbox fields and then Hide that DataCard and Set the Data Card's Update property to

If(CheckboxCanvas3.Checked, "true", "false")

This you need to do for all the Checkbox field that Datacard has been deleted.

For Default show the selected value.

varSelectedRecord.YourTextField = "true" //varSelectedRecord - Replace with your variable name //YourTextField - Replace with your YourTextField column name

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Glad it helped 🙂
If this fixed your issue, please click “Does this answer your question?” to mark it as verified so others can find the solution easily.
A Like 👍 is always appreciated, and I’m around if you need more help @Kalathiya

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Valantis 5,936 on at

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Hi ,

Just wanted to check in and see if everything is working now. If you still need any help, feel free to let me know.

Also, if the issue is resolved, it would be great if you could mark the answer as solved so others with the same question can find it easily.

Thanks and have a great day!

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