ALM with new Power Platform Environment

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Posted on by aaroh_bits

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Hi All,

Background

The Client with E5 license.
4000 users
users created new apps and flows in the Default environment with Standard connectors.
The core data source for the client is SharePoint Online for all their operations.
The client wants governance and security with ALM.
The client Bought 20 Power Apps Premium and 20 Power Automate Premium.

Queries

IT Team created a new environment (not a managed environment)
IT team is in the process of assigning users and groups to this new environment.
IT team is managing all solutions to facilitate the ALM process.
Question: Can all 4000 users be assigned in this new environment without a premium license?

@WarrenBelz , @ANB , @BCBuizer , @Pstork1

Categories:

Governance & administering

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ChrisPiasecki 6,422 Most Valuable Professional on at

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Hi @aaroh_bits,

Premium licensing is not required to use Solutions - - you just need to enable Dataverse on the environment. As long as the users are not using premium connectors in flows and apps, they don't require premium licenses.

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ANB 7,223 Super User 2025 Season 2 on at

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Hi @aaroh_bits , To add on @ChrisPiasecki suggestion,
You don’t need Power Apps premium license to work with Power Platform Solutions. It’s the free utility of Power Platform that is widely accessible from the Power Apps Maker Portal and not only. I know that Solutions utilize Power Apps’ premium feature, which is Dataverse, but as long as you don’t use any custom Dataverse tables, a premium license isn’t required.
But you may need a Power Apps premium license to gain extra space to create new environments and increase capacity. If you work with solutions, you probably need to import them somewhere. So, if this is your goal, you will need some licenses to guarantee some required database capacity.

Thanks,
ANB

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aaroh_bits 416 on at

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Thanks a lot @ANB and @ChrisPiasecki for your insights.

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ozYogz 2 on at

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hi aaroh_bits,

I'm intrigued with how you are applying ALM processes to these solutions without managed environments. All documentation from MS Power Platform seems to point that you need target environments (eg. Production) to be Managed Environments. See here https://learn.microsoft.com/en-us/power-platform/alm/set-up-pipelines
We are in similar situation where we have potentially a few 000 users that we want to facilitate ALM processes but not willing to go the Managed Environments path.
Any assistance would be appreciated.

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PowerAppsJunkie 151 on at

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You can use internal processes to do your own publishing of solutions from Dev, to Test, then to Prod, it's just more of a manual IT process. We use our DevOps teams to handle that process and that doesn't impact licensing if you are sticking with the Seeded O365/M365 licenses. If you wish to "automate" with things like managed environments / pipelines etc...then if using those premium features for the environment all your users must be in a premium type license capacity.

So manual = less money on licensing but more overhead on IT resources or
more automated = more money on licensing less on overhead for IT. You have to pick which battle you think is easier to get approved as there is cost either way.

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