Fill a Form as yourself or another person

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Posted on by Khole

Hello,

I have a form with the following fields, Entity, Ext, Name and Line Manager.

I want my landing page to have two buttons "self" and "others" such that when the user selects "self" meaning he/she is filling for themselves, the fields above are automatically populated.

If he/she selects "others", The Name Field should be left to be manually inputed with the "other" person's name but all other fields are populated with the details of the "other" person

Kindly assist.
Please Help

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v-jefferni Microsoft Employee on at

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Hi @Khole ,

Could you please share more details about your scenario? How will you know to whom it will point when pressing the "others" button (since you will need the details of the others person auto-populated into the form)?

Generally speaking, OnSelect of both buttons you can set variable in the Navigate function:

Navigate(FormScreen, ScreenTransition.Fade, {Who: "Self")
Navigate(FormScreen, ScreenTransition.Fade, {Who: "Others")

On the form screen, I assume it is always a New mode Edit form, so you can set the properties of Default (for Text Inputs control) or DefaultSelectedItems (for Combo box or Dropdown controls) based on the condition checking result:

Name:

If(Who = "Self", User().DisplayName, Blank())

Other controls are similar to this.

Hope this helps.

Best regards,

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Cole97 2 on at

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Hello @v-jefferni

So when the others button is selected, the fields would not be auto populated until the name is filled manually.
(Others are also from the same organization so their details are also in the AD)

Also, Using the formulas above, does it make the form populate the details automatically?

Your Reply would be appreciated

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Khole 48 on at

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Hello @v-jefferni

So when the others button is selected, the fields would not be auto populated until the name is filled manually.
(Others are also from the same organization so their details are also in the AD)

Also, Using the formulas above, does it make the form populate the details automatically?

Your Reply would be appreciated

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v-jefferni Microsoft Employee on at

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Hi @Khole ,

As I said in my previous reply, you will need to set all the other controls' Default or DefaultSelectedItems based on the control within all the Data Cards. The question is still: what's the display mode of the form? If it's a new form, why will you like to populate the form with existing information in the list?

Best regards,

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Khole 48 on at

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Hello @v-jefferni ,

Yes the form is on New Mode. I'm not trying to populate the Data from a new list, but from the active directory.
If you are referring to the 'others' button, I want Details of the name I fill in Fullname to be fetched from the Active Directory.

Best Regards.

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v-jefferni Microsoft Employee on at

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Hi @Khole ,

Understood. So you need to modify Default property of other Text Input boxes (DataCardValue) to:

If( Who = "Self", Office365Users.MyProfileV2().OtherColumn, If( !IsBlank(TextInput2.Text), First(Office365Users.SearchUserV2({searchTerm:NameDataCardValue.Text}).value).OtherColumn ) )

Best regards,

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Khole 48 on at

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Hello @v-jefferni ,

I thank you for your patience and timely responses. I only have some other questions.

The formula above is for the other input boxes for the 'others" button right?
Also, most of the input boxes I use are dropdowns, does that affect the formulas you have provided.
Do I need to duplicate forms so that each button (self or others) lead to differnrt forms?

Your Response is highly required.
Regards

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Khole 48 on at

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Also, what should take the place of
TextInput2.Text and {searchTerm:NameDataCardValue.Text}

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v-jefferni Microsoft Employee on at

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Hi @Khole ,

One form is enough. As I said previously, you can use the variable set OnSelect of the two buttons. For Combo boxes, the difference is you will need to use a LookUp function in DefaultSelectedItems property to get corresponding values from respective Items property which are their data sources.

If( Who = "Self", LookUp(Items, SomeColumn = Office365Users.MyProfileV2().SomeColumn), If( !IsEmpty(Combobox.Selected), LookUp( Items, SomeColumn = First(Office365Users.SearchUserV2({searchTerm:NameDataCardValue.Text}).value).SomeColumn ) ) )

Best regards,

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v-jefferni Microsoft Employee on at

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Hi @Khole ,

Both of them should be the text input box control name of the Name field.

Best regards,

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