How to update all gallery records fast

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Posted on by inanoffice23

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I have a set up to display questions for an exam

More than 60 questions are displayed in a gallery, the teacher has to edit occasionally 5 or 10 rows for an existing exam, depending on whether they forgot to add data

The usual patch is very slow, it seems I have to scroll up and down so it can 'read' all the records, is there a more efficient way?

I tried Matthew's solution but it doesn't seem to do it at all, I guess it doesn't have the gallery data so unsure how it would be able to do it

PATCH Multiple Records In Power Apps 10x Faster - Matthew Devaney

Current code

// Update each question's 'Actual Score' and 'Comments' in the Question's table
ForAll(
questions_gal_2.AllItems As Record,
Patch(
'Questions',
LookUp('Questions', 'Questions Id' = Record.'Questions Id'),
{
'Actual Score': Record.score_cmb.Selected.Value,
Comments: Record.comments_txt.Text
}
)
);

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Building Power Apps

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KeithAtherton 3,705 Most Valuable Professional on at

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Hey. I've used the schema match approach mentioned in Matthew Devaney's article before which has given the best performance I've seen so far.

I think it could be adapted to retrieve all rows from the gallery (questions_gal_2.AllItems) then perform the schema match approach instead of using the ForAll loop.

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Verified answer

Mark Nanneman 991 Super User 2025 Season 2 on at

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Hello, a few comments:

A. Non Powerapps Solutions:
What kind of data source is "Questions"? If it's in SharePoint you could just go to that list in SharePoint, filter it how you like (or create a View) and click "Edit in grid view", then you can edit the datasource almost like you're in Excel. There are similar things you can do if the datasource is in Dataverse.

B. Speed up your "For All"
You could speed up your "ForAll" significantly by removing the "LookUp" part. That's almost certainly redundant and slowing it down. Just try replacing that whole LookUp function with "Record". Doing a lookup to get the record that you already have in your "ForAll" can almost double the time it takes to do each item in your "ForAll".

C. The Batch Patch Method
You could use the method described by Matthew Devaney but you'd have to somehow collect an updated version of each item (with at least the Key column(s) and the columns you want to update) and then Patch that collection to the datasource.

D. Why not just update as you edit each item?
That said, If all you're doing is patching two simple columns, a score and a comment field, why not just patch those updates as they're entered? The user would probably hardly notice.

You could either have "OnChange" Patches for the controls in your gallery, something like putting "Patch(Questions, ThisItem, {'Actual Score': Self.Selected.Value})" in the "OnChange" of the score_cmb control, or you could add a simple form that uses the selected question from the gallery as its item. Then you can add the score and comment field to display/edit on the form, and add a submit button.

If this helped you, please click "Does this answer your question" and give it a like to help others in the community (+ close the ticket)!

Power Platform Developer | LinkedIn: Mark Nanneman | Blog: Power Stuff | YouTube: Mark's Power Stuff |

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