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How to protect the all the textbox data from some users

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Posted on by MIA27

I have some users whom i want to allow them to view the screen but not do any changes on the screen.

Textbox Control are on normal screen (not in the edit form) - These textbox controls are connected/based on gallery selection.

I want the user to enter search criteria, view data , not to do any changes.

My idea, Can i put rectangle box, make it transparent, so that if the user has permission which i will grant by check of his email id on the screen visible, rectangle box will hide, so that this user can edit, if not permission it will be on the top, but transparent, so that they view but cannot click any of the box or buttons.

These type of solution is done by another way out.

Please guide

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Building Power Apps

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AmínAA 1,228 Super User 2025 Season 2 on at

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Well, if you have the ability to create security roles, you could make a specific security role that would allow users within that role to have read-only permissions on specific tables, while users with another role would be able to have read and write permissions. However, I am speaking on a more rudimentary basis.

Given the code I gave you earlier for any and all textboxes, whatever email you input in between those “”, would act as a blacklist, in the code I gave you specifically. So, if I had per example my own email here, it would make it disabled, but still allow me to see it’s contents, if they had any

And what I said, is that you could do this on a more scalable way, if you had any kind of table, be it sharepoint list or dataverse table, and using a function that would allow you, on the start of the App, to filter though that list. If you need a explanation on how would I do this, feel free to ask!

Hope this was helpful!

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MIA27 2 on at

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You mean setting permission at the dataverse table level

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AmínAA 1,228 Super User 2025 Season 2 on at

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While you could certainly just add a transparent rectangle and make it visible, you may find that user might be able to access the textboxes through other methods. The most secure way to avoid users from accessing the textboxes would be to set the mode to disabled, based on the user. So you could do something like

If(User().Email <> "testemail@mail.com"; DisplayMode.Edit; DisplayMode.Disabled)

Since I do not have much more context on your situation, that is what I would recommend. Of course, it would be more efficient, if you used some kind of whitelist, using Sharepoint Lists, or dataverse, so that instead of creating a big IF, you can just point to the users in the Sharepoint List or Dataverse Table

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