Handle parallel approval in powerapps

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Posted on by Iantaylor2050

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I have built a canvas app with parallel approval in place. I am using Power Automate to just send email notifications.

Rest all approval actions and status update i am handling via powerapps. The approval diagram looks similar to below.

I have handled 1st two sequential actions without any issues. While handling parallel actions, I have sent out email notifications to all Owners (i.e. Sandra, Chris, Peter) successfully via flow.

The status at step 3 is Pending Owner Approval and at step 4 is Pending Vendor Approval.

May i know how to determine whether all 3 owners have approved so that i can amend the status to Pending Vendor Approval? Since its parallel actions, any owner can approve first.

Step 3 i.e. Owner approval is a gallery with Items property as the choice column (multiselect)

Gallery Items Property

ThisItem.'List of data distributed (Choice)'

Gallery Label

LookUp('Approver List',Title=ThisItem.Value,Approver.DisplayName)

Approve Button OnSelect

If(
    LookUp(
        DS,
        ID = varapproveID,
        'Status of request'
    ) = "Pending Level2 Approval",
    Patch(
        DS,
        LookUp(
            DS,
            ID = varapproveID
        ),
        {
            'Status of request': "Pending Approval from Owner",
            APPROVED_DATE: Now()
        }
    )
);

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Building Power Apps

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WarrenBelz 156,277 Most Valuable Professional on at

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Hi Iantaylor2050
This may be a bit basic, but if you had three fields Approver1/2/3 and write back to each with the parallel branches, you could test if all are completed. If you just want a count, you could have a numeric field Approvers set at Default zero and increment by 1 each time a branch is approved - you would then test for 3 approvers.

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Iantaylor2050 603 on at

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Hi @WarrenBelz,

The number of approver is dynamic. I can have even 5 approvers as it depends on the combobox selection. If i select 5 options from combobox, it will be routed to 5 users for parallel approval.

May i know how to handle that on the Approve button OnSelect? The status should be updated from "Pending Approval from Owner" to "Pending review from implementer" only when all 5 has approved in this case.

Also, at each parallel approval step, I need to update the timestamp on when it was approved and show it in the below diagram.

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WarrenBelz 156,277 Most Valuable Professional on at

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I cannot see your model or data, but if the number of approvers are dynamic, then maybe go the second option I mentioned and set the numeric field to that number, decrease by one on each branch of the Flow as it is approved, then test for a value of zero to set the status and send for vendor approval.

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WarrenBelz 156,277 Most Valuable Professional on at

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Just following up to see if you received the answer you needed, or if you require further assistance.

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