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List of Power Apps users and the apps they have used

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Posted on by WCarterMVUSD

We have a number of apps in a PAYG environment, I would like to convert those users who regularly access 2 or more apps per month over to a Per-User, Per-Month license to save on costs. I have so far been unable to find such data in the admin center, how might I gather / export this information?

Thank you.

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Governance & administering

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Kuhlani 82 on at

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Have you considered the Audit Log component of the COE starter kit?
Collect audit logs using an HTTP action - Power Platform | Microsoft Learn

This part of the COE Starter Kit collects the following:
Operation (launched app, deleted app, deleted flow)
App/cloud flow ID
User city, country/region, department, job title (from Microsoft 365)
Audit log event time
Source: Use core components - Power Platform | Microsoft Learn

When the Core components are setup, you can add a formula column that flags users who launched more than X number of apps in the last, let's say 90 days to ensure consistency. Finally, you can create a flow that filters newly flagged users, then assign the license automatically.

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velegandla 204 Moderator on at

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@WCarterMVUSD

If you have a large number of users, then you might need to consider the Data Export option. This is in preview.
https://learn.microsoft.com/en-us/power-platform/guidance/coe/setup-core-components

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