Re: Restrict Page Access to Specific Users Power Apps

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Posted on by WarrenBelz

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Hi @microsoft_fan ,

You did not state this was a model-driven app (although looking at it now the screen looks a bit strange). I assumed Canvas - the vast majority of posts here (and myself) use these. I will move the post to the DataVerse section - hopefully someone will pick it up there.

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Microsoft Dataverse with Power Apps

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ArchitectMadhan 1,584 on at

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Hi @microsoft_fan ,

Please let me know, whether you want to know how to restrict a page to specific set of users in Model-Driven App?

To set form level security for specific group of users:

Go to Settings => Solutions
Click on Entity Form => Select any form on which you want to perform Security.
Click on Enable Security Rule.

To learn more, please use this link.

Please accept it as solution and give thumbs up, if it is helpful for you.

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microsoft_fan 14 on at

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Hi @ArchitectMadhan, thank you for the information!

Yes, I am looking to restrict page access to a certain set of users in a model driven app. However, looking for access to specific views, not forms.

Under forms there is an option to enable security roles:

But under Views there is not

I'll keep googling, and awaiting your next steps! Thank you!

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ArchitectMadhan 1,584 on at

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Hi @microsoft_fan ,

You will not find the security role option for the views, but you can assign views for team. you can even restrict the records shown in the views based on the security role and scope.

Please accept it as solution and give thumbs up, if it is helpful for you.

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microsoft_fan 14 on at

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Hi @ArchitectMadhan , thank you for the info!

Would be great to assign views to specific teams. Could you please show how to assign views to teams?

For your second point about restricting which records are shown, is this achieved through field level security?

I will keep googling, thanks for your help! Happy to mark as accepted once I can get specific views to certain groups.

Thanks,
__fan__

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microsoft_fan 14 on at

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What if I go in and restrict access to the table(entity) that the view is pulling from? Would these pages now not show up? Could this be another way to achieve this?

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ArchitectMadhan 1,584 on at

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Hi @microsoft_fan ,

Would like to understand your requirement better.

1. Do you want to hide the specific view of an entity to certain group of users? If yes, then you can't hide the system views for others, may be if you have created personal view that can be hidden from other's view. You can share your personal view to others (Specific Team) as well.

2. Do you want to restrict certain data in the Entity view for specific group? If yes, then the security scope will serve the purpose, you can restrict the data using security role scoped to Business Unit or Users or Parent Child etc.,

For more details about the entity view restriction go thru this link.

Please click the button Accept it as solution and give thumbs up, if it is helpful for you.

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Ram Prakash Duraisamy 5,593 Super User 2025 Season 2 on at

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Hello @microsoft_fan

A Quick Suggestion, As @ArchitectMadhan you cannot Use Security Role for System Views.

But you can try below.

1. Navigate to https://make.powerapps.com

2. Click Apps --> Open your Model Driven Apps

3. Click ADVANCE FIND at the Top of your Banner

4. Select Look for as Entity and Input the Condition

5. Click Save --> And Share that View to the TEAM or USER with necessary permission.

Let me know if you need more help on the same 🙂

Please mark as Answer if it is helpful and provide Kudos

Subscribe : https://www.youtube.com/channel/UCnGNN3hdlKBOr6PXotskNLA
Blog : https://microsoftcrmtechie.blogspot.com

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ArchitectMadhan 1,584 on at

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Hi @microsoft_fan ,

Here are the steps to create personal view and to share it to other users.

1. First click the gear icon next to the user profile image

in the power apps environment and click the advanced settings as shown below.

now follow the steps given in the below link.

https://ledgeviewpartners.com/blog/how-to-share-a-personal-view-in-microsoft-dynamics-365-crm/

Please click the "Accept as Solution" and give thumbs up, if it is helpful for you

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