button visible for some user and hide for some user

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Posted on by mbhatt

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Hello Power app community support ,

I have 2 buttons one is for send mail notification and one is for send emergency ticket on mail notification

1 button i want to hide for users and show to admins only i have more then 30 admin id and DL ID ,

2 button i want to hide for admins and show to all users ,

how do i set without connect Azure AD ?

as i mention i have more then 30 admin ID and 10 DL ID's

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Community Power Pla... on at

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Hi @mbhatt ,

What is DL ID's ?

I'm thinking of this solution -
1. Maintain a list of Admin (Only 1 column - people picker) and connect that list to PowerApps
2. Check the current logged-in user is in that Admin list and if so, then Show 1st button and Hide another.
3. E.g. you can take a variable 'IsAdmin'. You need to set its value true/false depending on whether that person is in admin list or not. based on that result you can manage Visible property of button

Let me know if this helps
Thanks 😀

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JohnM86 590 on at

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To set the visibility of the two buttons in Power Apps without connecting to Azure AD, you can use a combination of the User function and a collection that contains the list of admin IDs and DL IDs.
To hide the first button from users and show it to admins only:
Create a collection in your app that contains the list of admin IDs and DL IDs. For example, you can create a collection named Admins with the following formula: ClearCollect(Admins, ["admin1@contoso.com", "admin2@contoso.com", "dl1@contoso.com", "dl2@contoso.com", ...])
In the Visible property of the first button, use the following formula: User().Email in Admins.Email This formula checks if the current user's email address is included in the Admins collection. If it is, the button will be visible; otherwise, it will be hidden.
To hide the second button from admins and show it to all users:
In the Visible property of the second button, use the following formula: Not(User().Email in Admins.Email) This formula checks if the current user's email address is NOT included in the Admins collection. If it is not included (i.e., the user is not an admin), the button will be visible; otherwise, it will be hidden.
Note: You will need to update the Admins collection with all the admin IDs and DL IDs that should have access to the first button. Also, make sure that all users have the appropriate permissions to access the second button.

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mbhatt 525 on at

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Hello
@JohnM86

I created collection of admin id and i set on button property as you say but as my id is in admin list i am not able to see

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JohnM86 590 on at

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you could try : If( User().Email in Filter( 'Admin list', Email <> "test@test.com" ), true, false ) change test@test.com for your own email

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JohnM86 590 on at

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or

If( CountRows( Filter( AdminList, Email = "test@test.com" ) ) > 0, true, false )

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WarrenBelz 153,034 Most Valuable Professional on at

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Hi @mbhatt ,

I suggest you go back to @Anonymous 's suggestion of maintaining a List (or you will have to hard-code every time a user leaves or arrives.

You only need one column (you can use the Title field, which is produced automatically) and simply put in all the Admin users' emails. Then all you need on the Visible of the button is

!IsBlank( LookUp( YourListName, Title = User().EMail ).Title )

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

MVP (Business Applications) Visit my blog Practical Power Apps

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mbhatt 525 on at

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Hi

@WarrenBelz
@Anonymous

It's work for me .
with admin list i connect in to PowerApps and i use title for admin id and dl id.

as of now this button visible property i set the list and its work but what about other button that i want to hide from this admin list and show to all ? formula for 2nd button hide from admin list and show to all

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Community Power Pla... on at

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Hi @mbhatt ,

Same logic you can apply. If the current user present in 'Admin' list, hide that button

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mbhatt 525 on at

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Hi

@Anonymous
with the same logic getting still visible.

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Community Power Pla... on at

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Hi @mbhatt ,

How about removing "!"

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