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PowerApp email flow sending as original flow creator rather than flow user

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Posted on by iamrufus

I have created a PowerApp that has a button that triggers a flow to send an email with some information from a form. It all works fine but the problem is i created the flow in Power Automate so regardless of who submits the form the email always shows as its come from me?

I know their is a 'Send As' option in the V2 email but that requires access to the mailbox specified.

I assumed that whoever submitted the form Power Automate would know to send the email from that user?

Am i better off creating a shared mailbox say called powerautomate@ourdomain.com and give everyone full access to send as and use that for all Power Automate flow emails (id rather not)

Just wondered if i have missed something here?

Thanks

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iAm_ManCat 18,256 Most Valuable Professional on at

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How are you triggering the flow? Is it triggered directly from the App or does your button write to a record which then triggers the flow?

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iamrufus 26 on at

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Hi,
I am just submitting a PowerApps form that then creates a new SharePoint list record

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iAm_ManCat 18,256 Most Valuable Professional on at

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Right, so then your trigger for the flow is 'when an item is created', which will not be running under the user context 🙂

In that case, you can create a shared mailbox that only your account has access to, and then use your account to send on behalf of it - I don't think in this particular case you will need to give everyone else access, they will instead receive the email from the shared mailbox sent by you on behalf of that shared mailbox.

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iamrufus 26 on at

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That makes sense, thanks for clarifying that.

Is their a better option so that the user that submits the form is the one that created the item so it runs in their user context as such or is this not possible?

Thanks again

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iAm_ManCat 18,256 Most Valuable Professional on at

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Yes, there is another option - you basically create the flow from within Power Apps - this then becomes a power-apps-triggered flow, which will run in and use the context of the user account for all actions

In your case, If I were to set this up I would create the flow within Power Apps, having it do the same actions that your current flow does (ensuring to delete or turn off your existing flow so that changes and emails are not done twice ), then have it use the ID field from your Form,

So the action to run the flow would happen on a Form's OnSuccess, with it being something like:

FlowName.run(FormName.LastSubmit.ID)

Then in your flow you can reference the item by using the 'ask in Power Apps' action

If you are unfamiliar with this I would suggest playing around a bit with it first, as for example it will name that input based on the name of the Power Automate action that you are calling it from, so make sure to rename your Power Automate actions to something useful!

More info can be found here:

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iamrufus 26 on at

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This is great, thanks so much or your help. Will have a play around with what you have mentioned

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