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Designing an Employee Exit App

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Posted on by sharepointguy

I am designing an employee exit clearance app in which mutliple departments are required to sign off the exit clearance of an employee. Approvals can be in parallel like Finance but there are few departments like IT that are required to validate if there is any hardware items that should be returned or transferred. If there are any, the manager needs to collect those, close the request, inform IT and then IT gives a sign off. Once all teams sign off, the HR closes the request and hands off the exit letter.

I am a bit confused on how to architect these scenarios. I am using SharePoint list as my backend since there could be attachments for list of HW's to be collected. Any help will be appreciated.

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Building Power Apps

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v-yuxima-msft on at

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Hi @sharepointguy

Could you please share more details of your situation?

Could you please share more details of your datasource?

And do you want the App has the function that if someone exit or all employees exit the App will has the warning?

Best Regards.

Yumia

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sharepointguy 51 on at

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HI @v-yuxima-msft ,

Thanks for your reply. Here is my scenario. There are two departments, Dept1 and Dept2, which needs to check for dues and if there are any to be collected, a single email to the manager has to be sent. The manager has to collect them and respond back to each team. I am currently trying is

If (Dept1.HasDues && (Dept2.HasDues || Dept2.Status="Closed") && Manager.Notified=false),
// Email Manager

The same applies to Dept2 as well

If (Dept2.HasDues && (Dept1.HasDues || Dept1.Status="Closed") && Manager.Notified=false),
// Email Manager

Below is my DB design

MasterList
EmpName, Manager, EmpID, HireDate, ExitDate, Status

ApprovalList (A task for each dept)
EmpName, EmpID, Dept, AssignedTo, ApprovalStatus, HasDues, Comments

Should I also include a new filed in the master list for whether the manager is notified or any other way to track this?

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bmurphy1 68 on at

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Did this go anywhere? I'm looking to create the same concept for my organization.

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sharepointguy 51 on at

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Hi @bmurphy1 ,

Yes, I was finally able to design the app per my requirements. I've tried to be as generic as possible by controlling the approvals from the master list. Let me know if you have any specific questions and I'll be glad to assist.

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Community Power Pla... on at

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Hi @sharepointguy

I came across similar situation in our organization. Is it possible to give us more insights on how you did it as I am are very new to the tool with limited knowledge. Appreciate if it is possible to share draft copy with me, thanks in advance.

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Community Power Pla... on at

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Hi @sharepointguy

I came across similar situation in our organization. Is it possible to give us more insights on how you did it as I am are very new to the tool with limited knowledge. Appreciate if it is possible to share draft copy with me, thanks in advance.

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FredDavid 14 on at

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@sharepointguy
Is your app ready for sharing? 🙂

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Otah89 2 on at

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any solution to this please?

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AshokPrabhala 2 on at

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Hi, I am looking for creating a power automate / powerapp for employee exit clearance. can someone help me with the same.

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cherwai 4 on at

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Hi, I am currently looking for the apps to create Employee Exit Clearance online. Anyone could assist?

Thanks.

Best regards
Cher Wai

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