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Sharing Agent in Copilot Studio

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Posted on by MF-16120942-0

Hi,

I’m working on an agent in Copilot Studio using the free trial and I’m trying to share it with a coworker who is also on a free trial. When I share the agent with him (via Share → adding him as a Viewer), the agent does not appear in his Copilot Studio dashboard. Also the link copied from the Share dialog does not work and returns a “link is broken” message.

We are both in the same tenant and using the Default environment.

Categories:

Bot administration

Bot extensibility

Copilot Studio pre-built agents/templates

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MS.Ragavendar 5,036 Super User 2025 Season 2 on at

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@MF-16120942-0,

If you want to publish a copilot studio agents you need a Copilot Studio User license, that has no cost.

See official documentation here

Copilot Studio licensing

Quotas and limits for Copilot Studio

Copilot Studio requirements and message management

Roles for co-authoring vs viewing:

Co-authors need Environment Maker; when you share to collaborate, Copilot Studio grants Bot Contributor + Environment Maker automatically (assuming you have privilege to assign).

Viewers can chat without maker roles—if sharing isn’t restricted by tenant controls

Link to Ms article

Licensing in trials:

Building and testing in trial/dev is fine, but broad publishing and capacity enforcement follow Copilot Studio licensing rules; orgs sometimes block “self-service trials.” If sharing keeps failing at scale, check with your admin about licensing/capacity and trial restrictions.

Since you are developing the agents you need.

Access to the environment to create content (you said you having developer environment)

A Copilot Studio Developer license.

If you could create agents before, you may have been using a trial license. In that case:

Either your previous dev license expired (example you have a test / trial) , or

Your admin restricted publishing permissions (this is a new feature).

There’s a detailed community post explaining how to handle this situation - link to thread

✅ Please click Accept as solution if my post helped you solve your issue and help others who will face the similar issue in future.

❤️ Please consider giving it a Like, If the approach was useful in other ways.

🏷️ Please tag me @MS.Ragavendar if you still have any queries related to the solution or issue persists.

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MS.Ragavendar 5,036 Super User 2025 Season 2 on at

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@MF-16120942-0,

A quick follow-up to see, does the suggestion worked for you or still you were looking for any other approaches or assistance.

✅ Please click Accept as solution if my post helped you solve your issue and help others who will face the similar issue in future.

❤️ Please consider giving it a Like, If the approach was useful in other ways.

🏷️ Please tag me @MS.Ragavendar if you still have any queries related to the solution or issue persists.

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