Complex permissions within app

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Posted on by gmbeee

Hi,

I’m really struggling with how to go about this.

I have an app based on a SP list.

Users submit a form and then administrators review it within the app.

However, I have multiple ‘teams’ using the app. I need to keep access separate, but also have the ability to view everything.

Let’s say I have Team A, B and C.

A user may be a User for Team A and B but an Administrator for Team C.

When the App Starts I want to know if the user is in which Teams and have which roles for that team.

I also want to manage the teams abs potentially add new teams from within the app.

At the moment I am using a separate SP list with a Person column, then a Yes/No column for each team and then another column for each of the team columns with a choice of roles…

It doesn’t really allow any expansion and I’m not sure this is the right way to go.

I’m looking at using SP groups perhaps.

I’d appreciate some help / advice!

Thanks

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BCLS776 8,994 Moderator on at

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I've used both ways: a column in the list with some sort of role description (manager, approver, timekeeper, etc.) and have used Office365 (MS365) groups. Note that Office365 groups are different than Sharepoint groups.

One drawback to using Office365 groups is you need sufficient admin access to set up and administer these groups. A role description column in the list requires no additional privileges.

Hope that helps!

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gmbeee 87 on at

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Thanks for the reply. I also tried the o365 group method. Issue for me is that I don’t think the groups connector allows me to create groups? So I cannot control the groups from within the app.

Id actually be happy to control the groups outside of the app. But then if need then contained in some sort of ‘folder’ so that if I added a group, this group would auto appear in a dropdown ‘user groups’ within the app.

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