Global Choice Field : - What is this Hidden checkbox?

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Posted on by nitingupta4u

Hi,

I have created a global choice field and added few values in there. I noticed that there is a "hidden" checkbox when I navigate to additional properties thinking that it would hide that particular value from the UI. But this value is not hidden in the model driven app UI and I can still see the "Not in use" value there.

I have published the entire solution and the choice field but no luck. Can anyone tell what is the usage of this hidden checkbox against a value?

Also, I don't want to delete the option value as this will remove the legacy values as well from the records.

Thanks,

Nitin

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Ravindra Jadhav 342 Moderator on at

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if you can unhide that and then removed it, then it will not display in model driven app

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nitingupta4u 28 on at

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Hi Ravindra,

I don't want to delete the option as this will remove the legacy values as well from the records.

Nitin

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satya_vijay_2025 76 on at

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@nitingupta4u

I m not sure why the hide Option is not working out of Box.

However you could do the same with JS.

STEP 1 :Create JS file in the local machine

function removeOptionFromGlobalOptionSet(executionContext) { var formContext = executionContext.getFormContext(); var fieldName = "cr682_choose"; var optionToRemoveValue = "Test3"; var fieldControl = formContext.getControl(fieldName); var field = formContext.getAttribute(fieldName); if (field) { var options = field.getOptions(); var option = options.find(opt => opt.text === optionToRemoveValue); if (option) { fieldControl.removeOption(option.value); } } }

Code explanation

Identify Field and Option: Defines the field's logical name and the option value ("Test3") to remove.

Find the Option: Retrieves the options of the field and searches for the option with a matching text.

Remove Option: If the option is found, it removes it from the option set using removeOption.

STEP 2: Add the JS to Web Resource

Navigate to Solutions

Click New > Web Resource.

Name it (e.g., removeOptionWebResource), select JavaScript as the type, and upload your .js file.

Save and publish the web resource.

STEP 3 : Add to the intended Form

Navigate to the intended table

Open the Forms section for that Table

Select the form you want to modify.

Under the Form Libraries section, click Add.

Select the JavaScript Web Resource (e.g., removeOptionWebResource).

Click Add to attach the web resource to the form.

STEP 4: Add the JS to Onload

In the Form Properties, go to the Event Handlers tab.

Under Form Libraries, select the added JavaScript web resource.

In the Event section, choose OnLoad.

In the Function Name field, enter removeOptionFromGlobalOptionSet.

Ensure the Enabled checkbox is selected.

Click OK and then Save and Publish the form.

OUTPUT :

If you would like to remove more than 1 options
function removeOptionFromGlobalOptionSet(executionContext) { var formContext = executionContext.getFormContext(); var fieldName = "cr682_choose"; var optionsToRemove = ["Test3", "Test4", "Test5"]; // Array of options to remove var fieldControl = formContext.getControl(fieldName); var field = formContext.getAttribute(fieldName); if (field) { var options = field.getOptions(); // Loop through each option to remove optionsToRemove.forEach(function(optionToRemoveValue) { var option = options.find(opt => opt.text === optionToRemoveValue); if (option) { fieldControl.removeOption(option.value); } }); } }

- Sathyamoorthy Vijayakumar | LinkedIn

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nitingupta4u 28 on at

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Hi @satya_vijay_2025,

I understand that we can hide the values with a JavaScript function, but I just want to understand what the usage of this hidden checkbox against the value in choice field.

Thanks,

Nitin

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LindsayGG 2 on at

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Hi Nitin,

Like you I hoped this new "Hidden" property would save me some JScript, but that is not the intention. Saw this thread on LinkedIn a few days ago (https://www.linkedin.com/posts/maheshghori_dynamics365-dataverse-configuration-activity-7305710594077118465-onzr) and it included this nice explanation:

All that said, this appears to work for form-level hiding in this excellent video: https://www.youtube.com/watch?v=I_MrwoDNFHE but I didn't (yet) have any success getting this to work in my own environment.

Hope it helps,

Lindsay.

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urklnme 168 on at

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WHAT?!?! A MICROSOFT FEATURE WITH NO DOCUMENTATION TO EXPLAIN ITS USAGE? I AM SHOCKED!! :D

OOPS

https://learn.microsoft.com/en-us/power-apps/maker/data-platform/custom-picklists#choice-hidden-property-limitations

Choice hidden property limitations

The choice column hidden property is only applicable for model-driven apps. Other components that use Microsoft Dataverse tables, such as canvas apps, don't use the choice column hidden property.

The choice column hidden property only works for app with the modern, refreshed look for model-driven apps enabled.

The choice column hidden property isn't currently supported for multi-select choices even when the Selecting multiple choices is allowed option is selected.

The hidden property only hides the option label and value when displayed in a model-driven app. Even when hidden, choice labels and values can be viewed and set by accessing the Dataverse table directly, such as from make.powerapps.com. Hidden options can also be set using the setValue client API method.

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