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Licensing help

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Posted on by Community Power Pla... Microsoft Employee

I have a question re: licensing requirements.

A system I am currently in the process of designing has a requirement for geo-located data (data localisation / residency) across the globe. The intention is to potentially have multiple Power Apps, multiple Power Pages, multiple Power Automate flows and of course Dataverse and Power BI.

Am I right in thinking that for each geo-located environment there is a licensing requirement (that falls outside of E3 and E5 licensing)?

I am currently assuming that there will be a need for Custom Connectors too, so that means premium licensing from what I can gather.

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Governance & administering

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joe_hannes_col 1,843 Super User 2024 Season 1 on at

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Hello @Anonymous,

Every user needs a license to access and use your resources, e.g. your apps.
If you use premium features, e.g. custom connectors, your users will need premium licenses.
If you deploy the same solution to different environments in different regions within your tenant, users will not need additional licenses to access the same app in a different environment, if you assign per-user licenses. For example, if you deploy App A to Environments 1, 2, and 3, users with per-user licenses can use App A in all 3 environments with their per-user license.
If you use per-app licenses, a user that uses App A in all three environments would need 3 per-app licenses.
Please note that you may need to license Power BI additionally to Power Apps, Power Automate etc.

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Community Power Pla... Microsoft Employee on at

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Community Power Pla... Microsoft Employee on at

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@joe_hannes_col Thanks for your quick response 🙂

From this licensing page (https://learn.microsoft.com/en-us/power-platform/admin/pricing-billing-skus) it states that Dataverse instances created in non-default environments need premium Power Apps and Power Automate licenses. Does that mean geo-located instances (that's what my reading of other help articles indicates)?

Also other than customer connectors, is there a list of premium features for each Power Platform application anywhere??

Edit: I forgot to ask, are there still no excess licensing for deploying to Sovereign geos as well as Local geos and Global ones?

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joe_hannes_col 1,843 Super User 2024 Season 1 on at

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Hi @Anonymous,

A default environment is automatically created for every tenant. Every tenant has exactly one default environment. You can read more about this here.
If you want to create additional requirements, generally you will need at least 1 GB of Dataverse capacity for creating the environment, regardless of whether your apps and flows will use Dataverse. More information on this here.
As soon as you have one premium license in your tenant, your tenant will receive 10GB of Dataverse capacity that you can use to create up to 10 environments. When you need more Dataverse capacity, you can buy additional capacity.

Here is a list of Power Platform connectors. You can filter it by Standard and Premium connectors.

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Community Power Pla... Microsoft Employee on at

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@joe_hannes_col Thank you again 🙂 The term tenant is one of the most overloaded in IT - what does it mean in this context? The need will be to have Developer environments, a System Test environment, a UAT environment and then the Prod environment. Are each of these tenants, or are the geographic locations the tenant?

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joe_hannes_col 1,843 Super User 2024 Season 1 on at

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Hello @Anonymous, in this case I mean a tenant in the Microsoft 365 tenant sense.
Within one tenant, you can have multiple Power Platform environments, e.g. for Dev, Test, UAT, and Prod. So the environments I was refering to earlier are not identical to Microosft 365 tenants. When you create an environment, you can specify the region your environment will be hosted in. You can find a list of regions for the Power Platform here.

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Community Power Pla... Microsoft Employee on at

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@joe_hannes_col that makes sense, thank you.
Is this the correct list of regions? Product Availability by Geography | Dynamics 365 (microsoft.com)

By the look of that report some services are not on offer to certain US Government clients. I haven't looked through yet, but assume the same is true of other international Governments (e.g. Germany). Is this correct?

Assuming the use of premium /custom connectors and around 4000 internal users I am looking at:
- Power Apps - Per User: £9.06 per user per month (assumes 40% >2000 discount from MS Sales)
- Power Automate - Per Flow: £75.40 per Flow per month * no. of Flows
- Power Pages - Authenticated Users, per Website (assuming Tier 1): £150.80 per 100 users per month
- Dataverse - capacity from the above licensing schemes
- Power BI - Non premium feature usage: Included as part of MS Partner Subscription

Does this seem right, and how do I know how much Dataverse capacity I get (database, file, audit)?

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joe_hannes_col 1,843 Super User 2024 Season 1 on at

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Hello @Anonymous,

Yes, this link gives you the correct information regarding regions. Not all features are available in all regions.

Regarding the licensing:
For qualified licenses, you receive additional Dataverse storage. As of today:

Use rights for flows and page usage by your internal users: If these are in the context of your app, per user licensing for app covers these as well.
Since you seem to have a pretty complex setup in mind, I'd suggest studying the licensing guide, because the devil's in the details as we like to say in Germany 🙂

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Community Power Pla... Microsoft Employee on at

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Brilliant @joe_hannes_col , that's amazing information!
I'm currently assessing whether Power Platform vs. Bespoke would be a better approach - basically a feasibility / pricing study.

It is a very complex global setup and (just looking at the pricing per month) that probably stops Power Platform being useful - a bespoke approach will be significantly cheaper.

As with anything, it's all about compromise so I'm fact finding currently 🙂

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joe_hannes_col 1,843 Super User 2024 Season 1 on at

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Well good luck with your assessment 🙂
If that answers your question, would you mind marking it as solved so it disappears from the list of unanswered topics? Thanks!

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