How to Save Session, Form Values, and Labels Across Multiple Power Apps Canvas Before Navigation?

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Posted on by OG-09090734-0

Hi everyone,

I'm working on a Power Apps canvas application and need to configure a button that will save the current session and form values across a large number of applications, screens, and labels before navigating to another application. I also want to ensure that when users return to the application, the labels and other form values they've started working on are saved and restored.

Can someone suggest the best approach for achieving this? Is there a way to persist the data across multiple apps and ensure smooth transitions?

Thanks in advance for your help!

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WarrenBelz 146,651 Most Valuable Professional on at

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How to Save Session, Form Values, and Labels Across Multiple Power Apps Canvas Before Navigation?

Hi OG-09090734-0

I would recommend a data source such as SharePoint with a record for each user containing the relevant values. You can then retrieve these easily when the app starts using the user's email and put them in a Record Variable. If you want to head down the SaveData/LoadData path as FLMike suggests, it will technically work, however the data is saved in the browser storage (unless you are on a mobile device), so is not as "permanent" as a record in a list. You also would save very little (if any) code compared with writing it to a datasource.

Your requirements are not common however and I am not aware of any "model" that would guide you.
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Michael E. Gernaey 41,020 Super User 2025 Season 1 on at

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How to Save Session, Form Values, and Labels Across Multiple Power Apps Canvas Before Navigation?

Hi,

You will want to use SaveData and LoadData

SaveData, LoadData, and ClearData functions - Power Platform | Microsoft Learn

Cheers
OG-09090734-0 8 on at

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How to Save Session, Form Values, and Labels Across Multiple Power Apps Canvas Before Navigation?

Thanks for your response!

I indeed have a lot of labels, screens, and apps involved in this process, so it's quite extensive. I was thinking of using a combination of data sources like Dataverse or Sharepoint to persist the form values and sessions, but managing this across multiple applications, screens, and labels seems a bit challenging.
Do you have any recommendations on structuring this to ensure smooth transitions and data restoration when users return to the application? Additionally, considering the scalability I need (for handling labels, apps, screens, etc.), is there any Power Platform tool or feature that would help manage this efficiently?
WarrenBelz 146,651 Most Valuable Professional on at

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How to Save Session, Form Values, and Labels Across Multiple Power Apps Canvas Before Navigation?

Hi OG-09090734-0

If you are asking how to retain information when the app is closed, then it gets quite complex and you would need a data source of some sort to save to and then retrieve from. Broadly, you would need to have a good understanding of the required process before attempting it.