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Power Platform Community / Forums / Power Apps / Automatically updating...
Power Apps
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Automatically updating a column in one SharePoint list when an item is created in another SharePoint list

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Hi guys,

 

I am new enough to PowerApps and SharePoint lists, however I am having an issue with my sharepoint lists. I have 2 sharepoint lists, one called 'Meetings Log' (which contains the columns Title, Area, Date, Meeting_Attendees and Topics) and another sharepoint list called 'Meeting Topics' (which contains a number of columns relating to details of a meeting topic).

 

My issue is I have a form for creating a meeting topic and when I submit it, it updates the 'Meeting Topics' sharepoint list correctly with a new topic item. However, the Topics column in my 'Meetings Log' list is a Lookup column, which I want to retrieve the names of the topics created for each specific meeting. So for example, I have a 'Week 1 Meeting' and there are a number of topic items created for that meeting, I want those topics to automatically be added to the Topics column of the respective meeting week in the 'Meetings Log', similarly for Week 2/3/4 Meeting etc. At the moment, I have to go into the sharepoint column and physically add these topics to the column if I want them to be there. 

 

Any suggestions would be helpful. 

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  • Nogueira1306 Profile Picture
    7,390 Super User 2024 Season 1 on at

    2 options:

    -Microsoft Power Automate - Trigger when an Item is created (my best advice)

    -Patch function - https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-patch

     

    If you need additional help please tag me in your reply and please like my reply.
    If my reply provided you with a solution, pleased mark it as a solution ✔️!

    Best regards,

    Gonçalo Nogueira

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  • Community Power Platform Member Profile Picture
    on at

    @Nogueira1306 

    Would you be able to perhaps elaborate on how I might go about creating a power automate function for it? I also thought that this is perhaps the best solution for this but I'm just not quite sure how to go about doing it.

     

  • Nogueira1306 Profile Picture
    7,390 Super User 2024 Season 1 on at
    1.  Create a flow with the trigger "When an Item is created in Sharepoint"
    2. Create the item in the second list

     

    Something like this:

    https://torpedo.pt/en-US/Blog/July-2020/Power-Automate-How-to-clone-a-list-item

     

     

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