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Limit User Access Form Entry

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Posted on by RJF61

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I have the following Power App form. As shown, there are multiple fields that will be updated, etc. by a Supervisor or other individuals.

When an employee initially enters a "Safety Good Catch", I only want them to have the fields in the following available.

I have attempted to create some logic in the "Assigned To" field (in the top form) and then based on that result set its' visible properties to false (or hidden). I have then used the DataCardValue result on other fields to also make them invisible. The logic is...if email of an Employee (identified in a connected list) matches the email of the User entering information and they do not have "Management Status", fields are not visible. A few questions.

1. Is hiding field visibility the best method to accomplish this task?

2. DataCards have an X and Y position. Unfortunately, when a field is made invisible, adjacent fields move disrupting the form. How should this be addressed?

3. Should there be a data entry form specifically for initial information entry (with limited fields) based on User permissions?

Thanks

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Building Power Apps

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Drrickryp Super User 2024 Season 1 on at

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@RJF61

Create two forms, one for capturing new information that has more limited cards and another for editing existing information that has all the cards. Use different buttons to open a "New" form and an existing record. Trying to position the cards on the same form probably isn't worth the effort.

I suggest you just copy your current form, remove the cards you don't want and make the default mode; New

Everything else on the form should be functional.

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RJF61 1,265 on at

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@Drrickryp Thanks for the response. What is the best method to limit access to the Editing Form (just for Supervisors, etc.)?

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Drrickryp Super User 2024 Season 1 on at

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Control it at the point where the form will be opened. If there is a gallery that lists all the records, you can have an icon in the gallery for navigating to the editform screen, with the visible property of the Icon
!IsBlank(LookUp(yourlistof administrators, emailcolumn=User().email)

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RJF61 1,265 on at

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@Drrickryp Thanks for the response and solution. I am now getting a Delegation error...

!IsBlank(LookUp(EmployeeShort,!IsBlank(MgmtAssign) && Mail = User().Email).Email))

How can I resolve this?

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