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Cancel a request after it's been approved

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Posted on by syhrh

997 Super User 2024 Season 1

Hi, I'm developing a leave request system in Sharepoint and using Power Automate for the approval workflow. I wanna know that if an employee applies for a leave in the SP list and it has been approved, is it possible for the employee to cancel the leave? If it's possible, how can I do that?

Thank you.

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vivekpande18 894 Super User 2024 Season 1 on at

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Hi @syhrh ,

How employee is applying for leave ? (from SharePoint list or custom form)
When you say cancel the request, what should exactly happen? what set of actions should be executed ?

Thanks,
Vivek

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syhrh 997 Super User 2024 Season 1 on at

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@vivekpande18 As of right now, the employee applying for leave is from SP list because I haven't set the required multi-level approval for the approver. To set the multi-level approval, is it easier to use the custom form?
What I mean by cancel the request is that the employee's leave request's status, 'Approved' needs to be changed to 'Cancelled' as per his wish to cancel that request.

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vivekpande18 894 Super User 2024 Season 1 on at

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Hi @syhrh ,

You can create a flow which runs on selected item.
Want to know more about it follow below link.
https://youtu.be/8MSGwXazZRM

In that flow you can add your action to change the status from approved to cancel.

Once you build above workflow, user can go to the list, select the particular item and select the workflow to run, which will cancel the request.

Thanks,
Vivek

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syhrh 997 Super User 2024 Season 1 on at

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Hi @vivekpande18, thank you for the link given. I've watched it and yes I think it would help in some way but it didn't show how to change the item on the Sharepoint list. To do that must use the update item in Power Automate?
Thank you.

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RobElliott 10,333 Super User 2025 Season 2 on at

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@syhrh presumably your post here is to find out what the flow looks like after the user has clicked the "Cancel Leave Request" JSON-formatted button which I showed you yesterday over on the SharePoint tech forum at https://techcommunity.microsoft.com/t5/sharepoint/cancel-a-leave-request-after-it-s-been-approved/m-p/3347981

It's a very simple flow that just changes the Status column to Cancelled:

Once you've saved the flow, copy the ID from the url bar on the main page of the flow and paste it into the actionParams line of the JSON formatting code.

Rob
Los Gallardos
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