App shows for everyone (erroneously)

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Posted on by Community Power Pla... Microsoft Employee

Hello,

One of our managers has developed an app for his team, and shared it with certain individuals.

He did not share it with 'everyone in my org' nor any security group - just those 7 individuals.

However, strangely, his app is visible to seemingly everyone in the organization???

Has anyone experienced something similar?

Any suggestions for resolution?

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Building Power Apps

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v-micsh-msft Microsoft Employee on at

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THe App may be visible for all the users, but the usage should be not.

The Sharing config has the following policies:

"

Can use - Can use published apps.
Can edit - Can edit, save and publish apps, and share apps with users.
Owner - Can Create, edit, save and publish apps, add Contributors to apps, and share apps with Users.

"

I think currently it is not available for it to control the Org visiablity.

You may consider submit this as an idea under PowerApps idea forum, if you would like to be able to hide the App through the org if needed:

https://powerusers.microsoft.com/t5/PowerApps-Ideas/idb-p/PowerAppsIdeas

Regards,

Michael

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Community Power Pla... Microsoft Employee on at

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Hi v-micsh-msft

Thanks - So do I understand correctly:

Someone in the organization publishes an app that can only be used by 5 people, and the entire rest of the organization can see the app and wonder what it is? Then possibly open it and see that it is useless to them (because info only appears if records match their name)?

This would mean that if more and more people start publishing apps, those we want to push out from corporate as a priority may get lost among a large number of other apps that may only apply to few people?

That does seem lika a limitation to me... but just confirm first that I understood correctly please 🙂

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Community Power Pla... Microsoft Employee on at

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Has anyone else experienced this?

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Mike8 1,330 on at

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Hello,

Do you use the default enviroment? If yes, try to
create a new enviroment,
save the app locally,
open the app under the new enviroment and save it to the cloud,
create the connectors to the new enviroment if you use any,
give access to the users to the enviroment,
share the application and the connectors with the users
and I think it will solve your problem.
Test it before you do it, please with a test application.

Kind regards,
Michalis

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Community Power Pla... Microsoft Employee on at

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Thanks, I will try that.

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