Multiple forms for SharePoint list

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Posted on by jinivthakkar

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Hi All,

Here is my use case : When users click button1 I want to open SharePoint new item form e.g. Form1.aspx and when user clicks on button2 I want to open SharePoint new item form e.g. Form2.aspx both are new forms for SharePoint, the difference is only in UI and controls displayed.

I am able to customize the new form in power apps but thats just one form Form1.aspx . I just want to check if we have can have multiple new forms for the same list. How can I create Form2.aspx for the same SharePoint list ?

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Building Power Apps

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KrishnaV 5,023 on at

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Hi @jinivthakkar ,

You can't have more than one new form for a SharePoint list. However, when you customize the SharePoint form in PowerApps, add another form on that screen and you can hide and show the forms as per tour needs.

See the working model below:

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jinivthakkar 4,187 on at

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@KrishnaV When you say add Form 2 I guess u mean show/hide controls as required right or do you mean add another form on the screen ? Please can you share screenshot of powerapps solution if its not show/hide logic ?

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jinivthakkar 4,187 on at

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In the end I decided to build a power app instead of SharePoint form.

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arunvarghese 5 on at

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Hi @jinivthakkar ,
I did the same thing but how do I get the form link to the exact item in the 2nd form(power app).
For 1st customize form i've this link "example.sharepoint.com/sites/Onboarding/Lists/Employee-Handover-Checklist/DispForm.aspx?ID=9". So how do I get like this link for power app.

any help would be great.

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jinivthakkar 4,187 on at

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@arunvarghese not sure what you mean but please check deep linking in Power Apps, that might the solution you are looking for.

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dee2005 95 on at

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Hi @arunvarghese & @jinivthakkar ,
I have the same question as @arunvarghese . I have different views for one list and I want to be able to detect in PowerApps which view the user is using. In sharepoint the different views end with "viewid=[id of the view]", In powerapps Id like to get this link and depending on the ID I display a different form? Any ideas?

@arunvarghese did you get an answer?

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mcnichom 2 on at

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Great idea! do you happen to have more information on doing this or a video by chance? This solution you provided would work great for my use case, however I am new to power apps. I have been able to customize the default form via power apps, but your solution is a bit more advance for my current knowledge. Thanks for any additional information you can provide.

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CROKat 155 on at

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I would love to know how you created this!

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AnneEC 3 on at

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Couldn't you also create another content type, and for that content type, use different versions of the 3 standard forms (NewForm, DispForm, EditForm)?

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CU16101303-0 2 on at

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You can do that with Plumsail Forms. You can create several New forms and route users between them on button click or depending on certain conditions, like user name, field value, date, permission, or anything else. This is done using Form Sets.

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