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Power Apps - Microsoft Dataverse
Answered

Staff cannot see data in PowerApp Gallery coming from Dataverse table but I can

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Hello all

I created a Power App in the following manner but staff are not able to see the data from a Dataverse table in the Power App. Only I can see. Why?

 

  • go to make dot powerapps dot com
  • Created a canvas app
  • Connected to Dataverse table under Data
  • In my screen I added a Gallery and successfully displayed data from my Dataverse table
  • I then Save, Publish and  Share the Power App with my colleagues
  • I open Microsoft Team, add a new tab to the top navigation pointing it to the new Power App. Please note I did not build the app in Teams.
  • My colleagues can see the App and interact with it in Teams but they are unable to see the data from the Dataverse table in the gallery. Only I can see the data.

Since they can see the Power App in Teams but cannot see the data, I'm assuming it is a permission in Dataverse that I need to activate. I'm not sure what permission this is.

 

One user has the following permissions:

  • environment maker
  • project user
  • basic user

I'd appreciate your help.

 

Also, what connection does Power Apps use to connect to Dataverse?

 

Thank you.

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  • Verified answer
    ChrisPiasecki Profile Picture
    6,389 Most Valuable Professional on at
    Re: Staff cannot see data in PowerApp Gallery coming from Dataverse table but I can

    Hi @Yoshimitsu411,

     

    Your users need to be assigned a security role that at least have read privileges to the table(s) in your app you want them to see. Make sure to set the privilege scope to business unit or higher if you want them to see records not owned by them. More details on security roles and privileges are described here.

     

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