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PVA for teams - bot flows and sharing

Posted on by 5

Hi, I have a PVA for teams, it seems when I share, that I also have to share my flows separately is that right?

 

It looks like I have to make everyone I then share with, an owner.  This makes me a bit uncomfortable...

 

 

  • micchow Profile Picture
    micchow on at
    Re: PVA for teams - bot flows and sharing

    @calamityj , this looks like a bug.

     

    Can you share a screenshot on what the user sees when they chat with the bot but does not have permission to run the flow?

     

    It would also be helpful if you could list out the steps of you sharing the bot with your end users.

  • calamityj Profile Picture
    calamityj 5 on at
    Re: PVA for teams - bot flows and sharing

    Hi @micchow - yes, that's exactly right ... I can't seem to allocate any permissions to the flow other than 

    Owner, which worries me a bit too.

  • micchow Profile Picture
    micchow on at
    Re: PVA for teams - bot flows and sharing

    @calamityj to make sure I understand your scenario, the user CAN chat with the bot but fails when the flow is run. After sharing the flow with the user as an owner then the flow can be run?

  • calamityj Profile Picture
    calamityj 5 on at
    Re: PVA for teams - bot flows and sharing

    Hi @micchow yes, the bot calls APIs using the premium HTTP connector in power automate to do "stuff" - I shared the bot with a colleague, and it failed, until I also shared the flows.  But, to share the flow, I only had the option to add them as an owner - which didn't feel right.

     

    Do you think then, that just sharing the bot with users should be enough?  

  • micchow Profile Picture
    micchow on at
    Re: PVA for teams - bot flows and sharing

    Hi @calamityj , are you trying to allow users who use your bot to be able to run the flows in the bot? If so, you don't need to share the flows independently. Allowing others to talk to your bot will not allow them to view or modify the flow in it.

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