Limit Approvers in Approved By section

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Posted on by NP-30070514-0

Hello everyone,

Good day!

I am currently updating my simple Power Apps approval system. Right now, the "Approved By" data card (Person or Group) allows any user from Active Directory to be selected. I want to restrict this field so that only specific approvers can be chosen. Is there an easy way to achieve this, or do you have any recommendations?

Thank you.

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CU17011418-0 2 on at

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Hey

as you can see in the options there is a possibility to chose Sharepoint group (currently All users is checked)

pick this and only add those who are allowed to be chosen in the group

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WarrenBelz 155,346 Most Valuable Professional on at

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Hi @NP-30070514-0,

What is the Items of your Combo Box ?

Note that a SharePoint group is not relevant here - you need to use the Office365Groups.ListGroupMembers function. This will change the DefaultSelectedItems of the Combo Box and the Update of the Data Card, so also please include (in Text) your current values on these and also confirmation you are writing to a Person field.

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PryroTech 12 on at

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Hi there!

If I were you—and if you have the correct permissions—I’d recommend creating a dedicated approvers group and using the Office 365 Groups connector to reference that group. You can then use the results to populate your dropdown dynamically. If that’s not feasible, you could manually create the dropdown items using approver names. Just keep in mind that this approach requires manual updates, whereas a group-based method stays current automatically.

Here’s a high-level approach you could take:

Create an array to hold the approvers. This can be done in the OnVisible property of the page.

Use the M365 Groups connector to retrieve the approvers from the group and add them to the array.

Set the Items property of your dropdown to reference the array variable. This should populate the dropdown with the appropriate names.

Hope this helps!

Thanks,
PryroTech (Colby

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WarrenBelz 155,346 Most Valuable Professional on at

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Hi @NP-30070514-0,

A quick follow-up to see if you received the answer you were looking for or if you need further assistance.

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NP-30070514-0 2 on at

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Hello @CU17011418-0,

Actually I already tried to select Sharepoint Group only and choose members that I created but when I tested the it Approved By Combo box doesn't show any names.

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