Making a field visible based on the values in Multi selection field

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Posted on by PowerUser19

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I am working on visitor request application.

The departments the visitors are planning to visit are chosen from the check boxes in MS form. The data is then written in SharePoint List. As the sharepoint list is updated via power automate, the field has square brackets by default.

I am making a field visible based on the value selected in he multi selected field.

If("Design" in VisitingAreaUpdateRequest.SelectedItems.Value || "Fabrication" in VisitingAreaUpdateRequest.SelectedItems.Value || "CAD" in VisitingAreaUpdateRequest.SelectedItems.Value,true,false)

Sharepoint list value has ["Design",Fabrication","CAD]

I want to make the people search field visible based on the departments chosen. If I choose the departments in the PowerApps form, I am able to see the respective manager (people search) field. But with the default data in the list, the manager field is not visible. I think it is because of the square brackets. I am not sure what is the best way to achieve this. Any help is highly appreciated. Thank you in advance.

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WarrenBelz 153,079 Most Valuable Professional on at

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Hi @PowerUser19 ,

If the Items are

["Design",Fabrication","CAD]

than that is simply a Table with those values and an output of .Value. I assume here that the Combo Box is multi-select as you have used .SelectedItems and it is possible for other values to be in there (or why test for the only possibilities). If all of that is true, then the Visible of (you do not need If/true/false) should be simply

"Design" in VisitingAreaUpdateRequest.SelectedItems.Value || "Fabrication" in VisitingAreaUpdateRequest.SelectedItems.Value || "CAD" in VisitingAreaUpdateRequest.SelectedItems.Value

is there something above that is not true ?

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PowerUser19 215 on at

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Hi @WarrenBelz ,
Thanks for the quick response. The field has other items as well. The search goes like, If CAD OR DESIGN OR FABRICATION is chosen, show the approver/manager field to choose the Design department manager. If Engineering or Modelling are also chosen, show the approver/manager from both Design and Engineering department (2 different people search field). So the selection can have multiple values. Based on the areas chosen, the would need to display the approver field for 3 different departments.

If the dropdown as ["CAD,Engineering"], I should be able to show both Design Manager and Engineering manager fields for the users to pick the approvers from each department.

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PowerUser19 215 on at

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The problem is, if the choose those options from the PowerApps Canvas App, the code works as it should. But when the form displays the record from the sharepoint list based on the record chosen from a dropdown, the if condition doesn't work and the manager fields are not visible

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WarrenBelz 153,079 Most Valuable Professional on at

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@PowerUser19 ,

You can only show what is in the Items - that is the reason for the setting - I am not sure what you mean.

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PowerUser19 215 on at

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Hi @WarrenBelz ,
Sorry for not explaining clearly in the previous post.
When I select the record from the dropdown in the PowerApps form(displays the record from SharePoint list), which by default has Design and other areas chosen in the visiting area field. With this default data displayed in the Visiting Area field, the manager fields doesn't appear even if the corresponding areas are already chosen.

But if I make the selection again in the Visiting Area field and choose the department, the corresponding manager fields pops up based on the selection. I need to get the managers field displayed based on the default value displayed in the Visiting Area field without making the selection again.
Please let me know if the explanation is not clear yet.

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WarrenBelz 153,079 Most Valuable Professional on at

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@PowerUser19 ,

Just so I am clear, are you saying that if the items are selected already in the Combo Box when you open the Form, the field is not visible, but if you re-select them, it becomes visible ?

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PowerUser19 215 on at

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Hi @WarrenBelz ,
Yes that is correct!

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WarrenBelz 153,079 Most Valuable Professional on at

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@PowerUser19

A bit strange that is does not work, however you can also allow for dataset existing values (using your multi-choice field name)

"Design" in VisitingAreaUpdateRequest.SelectedItems.Value || "Fabrication" in VisitingAreaUpdateRequest.SelectedItems.Value || "CAD" in VisitingAreaUpdateRequest.SelectedItems.Value || "Design" in SPFieldName.Value || "Fabrication" in SPFieldName.Value.Value || "CAD" in SPFieldName.Value.Value

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PowerUser19 215 on at

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Thanks @WarrenBelz .
I am not able to use the SharePoint Field name directly as stated above. Please let me know if I am missing anything here.
I tested the dropdown selected value in a label . Not sure why it is returning false though the selected items value contains the text that I looking for.

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WarrenBelz 153,079 Most Valuable Professional on at

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@PowerUser19 ,

If that is on a Form. you need ThisItem. before the field name

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