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Posted on by vehicle8837

I am working on creating a chatbot that can get items from a SharePoint List through Power Automate. Currently, the bot can get items but only using the automatically assigned SharePoint List item ID. Is there a way to configure it such that it gets items using a different ID, like phone number?

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CU22081450-0 Most Valuable Professional on at

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Hi @vehicle8837 ,

You can use the "Get Items" action inside Power Automate and inside the OData filter you can use the query like PhoneNumber eq '9999999' . (PhoneNumber is a column inside the SharePoint list)

And you can see this topic: https://powerusers.microsoft.com/t5/General/Power-virtual-agent-insert-data-in-sharepoint-list-and-then/m-p/619240

Insert data into SharePoint

You can use Power Automate action to save rows inside the SharePoint list using this documentation:

https://docs.microsoft.com/en-us/connectors/sharepointonline/#actions

List items into PVA

You can use Power Automate action to get items inside the SharePoint list using this documentation

https://docs.microsoft.com/en-us/connectors/sharepointonline/#actions

After it, you can use Markdown to format items inside the Power Automate and send as outputs to show inside the PVA response

https://docs.microsoft.com/en-us/power-automate/approvals-markdown-support#tables

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vehicle8837 2 on at

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I have used the get items and ODATA query. However, the response does not allow an apply to each loop. Is there a step by step tutorial on how to achieve this?

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CU22081450-0 Most Valuable Professional on at

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Hi @vehicle8837 ,

You can create an action of the beginning of your workflow called "Initialize variable" and the type String.

After your SharePoint action, create an action called "Append to string variable" adding your data to the Markdown (variable).

https://docs.microsoft.com/en-us/power-automate/approvals-markdown-support#tables

And on the final of the workflow, you can send the variable to the Response.

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