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Do per app licenses get reassigned?

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Posted on by AveryLesser

Sorry for yet another licensing question!

From my understanding, Per App licenses sit at the environment and aren't assigned to a user until they actually use the app. Do the license assignments reset each month?

For my use case, my organization has 600 people using the app, but only 50 people on average will actually access the Power App/Dataverse table each month. Can I just use 50 licenses that get reassigned each month? Or will I need 600 licenses because used licenses can't be reassigned each month?

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CamiloLuque 228 on at

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Hi @AveryLesser, in Office 365 you can reassign licenses anytime, no need to wait one month. Just ensure that the license is assigned when the user need it. In an app that use Dataverse, the license must be per user or per app. Check the licensing guide: https://go.microsoft.com/fwlink/?linkid=2085130

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AveryLesser 3 on at

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Thank you for the response. I'm specifically asking about Power Apps with Dataverse Connector using Per App licensing. I'm reading your link, I don't see anywhere that it talks about reassigning Per App licenses and if there's a way to automatically reassign licenses to who is actually using the app.

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CamiloLuque 228 on at

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Ahhh ok. In your original post don't talk about to reassign automatically. I really don't think that is possible. Maybe you can explore the Azure AD console: How to automatically assign Office 365 licenses to users based on groups | 2 Azure.

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CamiloLuque 228 on at

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Hi @AveryLesser, please check the post below App pass auto-assignment process.
@Jaimé asks about licensing for power app per app plan and @ChrisPiasecki clarifies how to work the license assignment. Explains that the license is assigned when the app is shared, not when is acceded it. So, you need to explore the way on how to manage your sharing process, maybe you can share the app to an Azure Ad Group and use a rule in Azure AD in a dynamic group to maintain its membership.

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Hamish Sheild 3,005 Most Valuable Professional on at

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@AveryLesser it is a common misunderstanding that app passes are only consumed when an app is used. They are consumed when the app is shared as @CamiloLuque points out in the link shared above.

If you want to have app licenses consumed based on usage then you should look at pay-as-you-go licensing https://docs.microsoft.com/en-us/power-platform/admin/pay-as-you-go-overview

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