Multiple Customized SharePoint Forms in a Single Power Apps App – Is It Possible?

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Posted on by MI-18081357-0

We have two SharePoint lists in the same SharePoint site:

OSF Outbounding
Export Checklist

We already developed and published a customized form app for the OSF Outbounding list using Power Apps Customize Forms. This form is being used in the SharePoint list for submitting and editing OSF data.

Now we have a requirement to create an Edit Form for the second list (Export Checklist) and use it inside the same Power Apps customized form app.

Is it possible to have multiple customized forms for different SharePoint lists inside a single Power Apps customized form app?

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MMcCloud 393 Moderator on at

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Good Morning,

Answer:

I believe if you are talking about the out of the box functionality of using the "integrate" button in a SharePoint Online list that you can have different forms but, they will be built off the form mode. So different edit/new/view forms yes multiple different forms no.

What this means:

You can use the "integrate" button and go into Power Apps and create 3 versions of the form that auto appears in the list when clicking on items.

You just need to conditional set the visible property of the different fields. Here is a link to a different topic I answered recently. https://community.powerplatform.com/forums/thread/details/?threadid=1ba29276-43d1-f011-bbd3-7ced8d1f67a7

For your case:

Based off the information you gave you can probably follow the principal of creating the form with all the fields you need to establish an item and make them visible as shown in the link above if the user is in new item defaultmode. Then when a user goes to edit a case, you can abstract the fields so that they are not affected or vice versa if it's more like an approval process at that point.

From the other post your logic will look something like this on each item depending on in which form you want it visible:

If(SharePointForm1.DisplayMode.Edit, true, false) // For those visible when editing and

If(SharePointForm1.DisplayMode.New, true, false) // For those visible while create a new case

But, this will give the illusion of two forms when really its just one form conditionally displayed.

Hopefully this answers your question if it does please mark it as the solution so others can find if not feel free to follow up I would be glad to help.

Have a good day!

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MS.Ragavendar 6,372 Super User 2026 Season 1 on at

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@MI-18081357-0,

Based on my understanding you are expecting multiple custom form in a list right ?

If Yes, I don't think so its possible because for a SharePoint list we can't have multiple power apps customizing form.

Every form has 3 modes New, Edit and Display if you are using the form customization these modes will be handled implicit by the SharePoint + Power Apps Integration.

If you want to replicate that functionality as business requirement instead of trying with the Form Customization go ahead with creating Stand Alone Canvas App by bringing the relevant datasources together there you can achieve the functionality of you want.

✅ Please click Accept as solution if my post helped you solve your issue and help others who will face the similar issue in future.

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🏷️ Please tag me @MS.Ragavendar if you still have any queries related to the solution or issue persists.

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WarrenBelz 154,805 Most Valuable Professional on at

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Hi @MI-18081357-0,

You certainly can do it, however only one of the Forms (the one that is based of the List you are launching it with - assuming 'OSF Outbounding' here) can be opened using the SharePointIntegrated.Selected reference (which is the record you used to open the app),

For 'Export Checklist', this would be better on another screen and you also need a means to select the relevant record. How you do this depends on what if any relationship 'Export Checklist' has to 'OSF Outbounding'. If it is a one-to-one or a many-to-one between 'OSF Outbounding' and 'Export Checklist' - using the example of 'Export Checklist' having a number field IDRef being the ID of the related record in 'OSF Outbounding', the Item for the second form would be
LookUp( 'Export Checklist', IDRef = SharePointIntegration.SelectedListItemID )

If there is no relationship between the Lists, you would need a gallery with the Items based on 'Export Checklist' and then select the record from there (the same as you would do in a Canvas App). Naturally you would need to connect 'Export Checklist' to the app in your Data Sources.

Please ✅ Does this answer your question if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider answering Yes to Was this reply helpful? or give it a Like ♥
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WarrenBelz 154,805 Most Valuable Professional on at

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Hi @MI-18081357-0,

A quick follow-up to see if you received the answer you were looking for. Happy to assist further if not.

Please ✅ Does this answer your question if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider answering Yes to Was this reply helpful? or give it a Like ♥
Visit my blog Practical Power Apps LinkedIn

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