Working with more than 2000 records

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Posted on by AppsBe-Med

Is there any method to work with more than 2000 records in PowerApps?

When I open my form which has some Dropdowns and one Gallery I only get one single record instead of 33.

This is my code:

Form: OnVisible: ClearCollect(colAll;Quellendaten)

Gallery: Items: SortByColumns(Filter(colAll;If(IsBlank(DropdownAbteilung.SelectedText.Value); true ;Title=DropdownAbteilung.SelectedText.Value)&&If(IsBlank(DropdownKlasse.SelectedText.Value); true ;Klasse=DropdownKlasse.SelectedText.Value)&&If(IsBlank(DatePickerAU.SelectedDate); true ;Datum=DatePickerAU.SelectedDate));"Klasse";If(SortDescending1;Descending;Ascending))

Or is there any other way how I can filter records from my SharePoint list?

Categories:

Governance & administering

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v-siky-msft on at

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Hi @AppsBe-Med ,

The delegation for date comparisons in SharePoint doesn't work (it hasn't worked in a long time, if ever).
My suggestion is to create a new single line text column , take the date from Datum column and copy it as a string in format 'dd/MM/yyyy'. and then modify your formulas as below:

SortByColumns(Filter(colAll;If(IsBlank(DropdownAbteilung.SelectedText.Value); true ;Title=DropdownAbteilung.SelectedText.Value)&&If(IsBlank(DropdownKlasse.SelectedText.Value); true ;Klasse=DropdownKlasse.SelectedText.Value)&&If(IsBlank(DatePickerAU.SelectedDate); true ;DateConverted2TextColumn=Text(DatePickerAU.SelectedDate)));"Klasse";If(SortDescending1;Descending;Ascending))

Hope this can help.
Best regards,
Sik
If my post is helpful for you, please click on “Accept as Solution” to help other members find it more quickly.

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hpc1 64 on at

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Hello Sik,
Thank you for reply.
I changed the formula to retrieve the records as you can see from the attached screenshot filter.jpg.
The problem is not that I couldn't filter by date but I can't get all the applicable records.
If I limit the records for non delegate queries to 500, I receive 1 record.
If I limit the records for non delegate queries to 2000, I get 6 records.
Currently I have about 1100 records in my SharePoint table and by the end of the year I expect to have more than 2000. How can I build a working filter when I have more than 2000 records?
Best regards,
Hans Peter

Filter.jpg

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v-siky-msft on at

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Hi @hpc1 ,

As my suggestion, you have to create a calculated column( single line text) in SharePoint list, take the date from Datum column and copy it as a string in format 'dd.MM.yyyy', then use calculated column to compare the date in filter expression.
Please put =Text([Datum],"dd.mm.yyy") into the formula bar of calculated column.
And modify your formulas as below:

SortByColumns(Filter(colAll;If(IsBlank(DropdownAbteilung.SelectedText.Value); true ;Title=DropdownAbteilung.SelectedText.Value)&&If(IsBlank(DropdownKlasse.SelectedText.Value); true ;Klasse=DropdownKlasse.SelectedText.Value)&&If(IsBlank(DatePickerAU.SelectedDate); true ;DateConverted2TextColumn=Text(DatePickerAU.SelectedDate,"dd.mm.yyy")));"Klasse";If(SortDescending1;Descending;Ascending))
Best regards,
Sik
If my post is helpful for you, please click on “Accept as Solution” to help other members find it more quickly.

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AppsBe-Med 22 on at

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Hi Sik,
thanks for your detailed instructions. It works fine as long as I have the data row limit for non-delegable queries at 2000. When I change the value to 500 records, I only get 1 instead of 14 records from the filter.
Best regards,
Hans Peter

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v-siky-msft on at

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Hi @AppsBe-Med ,

Do you mean that you have changed to use the Text2Date column to handle your formula?
Is there any delegation warning In the formula?
Can you share more information with some screenshots?
Best regards,
Sik

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AppsBe-Med 22 on at

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Hi Sik,
yes, I was adjusting my SharePoint-list and my app exactly as per your instructions.
When I apply the settings to 500 records for non-delegable queries (Settings.jpg), I get 1 record from my query (500records.jpg). I just realized I only get records which were already recorded last August.
When I apply the settings to 2000 records for non-delegable queries, I get 15 records from my query (2000records.jpg).
Currently I have about 1200 records in my SharePoint table. My consideration is that when my SharePoint list grows over 2000 records, I will have the same problem like I simulated with the 500 records limit.
Best regards,
Hans Peter

2000 records.jpg

Settings.jpg

500 records.jpg

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v-siky-msft on at

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Hi @AppsBe-Med ,

Oh, Sorry for that the Calculated Column isn't delegable in PowerApps, it should be the real Text/Value column which is delegable.
so we should first to convert the date column to Number column, and then add Number column to Patch expression to keep the column up to date when creating the new items later.
To transfer the Date column to real Number column, I provide a workaround: Create a Number column is SP, use ForAll function to convert date to Number column in PowerApps.
ClearCollect(temcol;'SP list');;ForAll(temcol;Patch('SP list';LookUp('SP list'; ID=temcol[@ID]);{'Date2Num':Value(Text(temcol[@Datum];"ddmmyyy"))})) /* temcol[@ID] isn't delegable, set the limit to 2000 */
Then apply Date2Text column into the code.
SortByColumns(Filter(colAll;If(IsBlank(DropdownAbteilung.SelectedText.Value); true ;Title=DropdownAbteilung.SelectedText.Value)&&If(IsBlank(DropdownKlasse.SelectedText.Value); true ;Klasse=DropdownKlasse.SelectedText.Value)&&If(IsBlank(DatePickerAU.SelectedDate); true ;Date2Num=Value(Text(DatePickerAU.SelectedDate,"ddmmyyy"))));"Klasse";If(SortDescending1;Descending;Ascending))
Hope this can help.
Best regards,
Sik

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AppsBe-Med 22 on at

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Hi Sik,
thanks for your instructions.
Unfortunately I still get the same result. All data shown by limitation of non-delegable queries to 2000, only one old record by limitation of non-delegable queries to 500 records.
Best regards,
Hans Peter

Items.jpg

OnStart.jpg

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v-siky-msft on at

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Hi @AppsBe-Med ,

Could you check if the Date2Num column has been all converted into number successfully?
What's the type of Title and Klasse column? Can you remove the sortbycolumns function and the first two condition to check if what causes the non-delegation?
I have test on my side: the Num is number column converted from date by ForAll function
Then I set the limitation for non-delegable requires to 1, set the gallery Items as below. Finally it still displays all items matched
Filter(test1,Num = Value(Text(DatePicker1.SelectedDate,"[$-en]ddmmyyy")))

Could you test, as I did, adding more function one by one to debug which function would cause the non-delegable error?
Best regards,
Sik

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hpc 36 on at

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Hi Sik,
here is what I got: "Sort" and "Filter" works (SortFilter.png), but "If" doesn't work (If.png).
Is there any other way to select for "Abteilung" and "Klasse" or empty?
Best regards,
Hans Peter

SortFilter.png

If.png

If.png

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