Thanks for explaining your scenario — it sounds like you're using a Power Apps template for room reservations, and you'd like to modify it so that all users can see all reservations for a room, not just their own.
This is a common requirement, and it can be addressed with a few changes in your Power App and data source.
Here's how you can approach it:
1. Check the Data Source
Make sure your reservations are stored in a central data source like:
- SharePoint list
- Dataverse table
- Excel file in OneDrive or SharePoint
Each reservation should include:
- Room name or ID
- Start and end time
- Reserved by (user)
- Any other relevant metadata
2. Modify the Gallery or Calendar View
In Power Apps, the gallery or calendar that displays reservations is likely filtered like this:
Filter(Reservations, ReservedBy = User().Email)
To show all reservations, simply remove or adjust the filter:
Filter(Reservations, Room = SelectedRoom)
Or if you want to show all rooms and all reservations:
Reservations
3. Add a Room Filter (Optional)
To make it user-friendly, you can add a dropdown or combo box to select a room:
Distinct(Reservations, Room)
Then filter the gallery based on the selected room:
Filter(Reservations, Room = RoomDropdown.Selected.Value)
4. Permissions
Ensure that all users have read access to the data source so they can view all reservations.
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