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SharePoint List Person Field - Limiting to SharePoint Members returns no results

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Posted on by Previsible

Hi there,

I am working on an app, and I would like to limit the output on a Person field to only the SharePont Site Members. There are 28 Members total.

Whenever I go into the field in SharePoint and set the limit to our SharePoint Group members in the List Settings, the dropdown does not show any results.

How would I work around this, or what might cause this issue?

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Building Power Apps

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Garima_PowerPlatform 170 on at

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Hi,
Steps to Limit Person Field to SharePoint Site Members

Check SharePoint Site Settings:

Go to your SharePoint site.

Navigate to Settings > Site Permissions to ensure that the SharePoint Group or members have been properly added.

Limit Person Field in SharePoint List Settings:

In the SharePoint list, go to List Settings.

Under People and Groups column settings, ensure that:

Only show people and groups from this field is set to People/Groups.

Set the field to display only site members by selecting the SharePoint Group or Site Members.

Ensure Proper Permissions:

Ensure that the SharePoint site members have sufficient permissions to view the list.

Power Apps Configuration:

In Power Apps, connect to the SharePoint list and ensure that the Person field is bound correctly to the SharePoint list field.

Check if Filtering Works:

In Power Apps, use the following formula to filter the Person field only to SharePoint site members:
Filter(yourListName, SiteMemberField = true)

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Previsible 70 on at

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I don't understand the following steps:

Power Apps Configuration:

In Power Apps, connect to the SharePoint list and ensure that the Person field is bound correctly to the SharePoint list field.

Check if Filtering Works:

In Power Apps, use the following formula to filter the Person field only to SharePoint site members:
Filter(yourListName, SiteMemberField = true)

I have the list connected in the power app, and I'm not sure where I would put that filter in the app itself? When I add the formula to the items field it shows an error.
My current items filter shows

Choices([@'Deskside QA'].Reviewer)

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Previsible 70 on at

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I did more research and I added Office 365 Groups and User connectors,

Added the following to the app OnStart:
ClearCollect( SiteMembers, Office365Groups.ListGroupMembers("GROUPID").value );

Added the following to the Person Item Field:
Filter( Office365Users.SearchUser({searchTerm: "", top: 999}), DisplayName in SiteMembers.displayName )

And I still get 0 results, I can see the table in the collections and it has the list of people I need

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Previsible 70 on at

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I resolved this by setting the items property on the dropdown to "SiteMembers" and this resolved the need for any other limitations or configurations

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