Trigger Power Automate upon sharing

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Posted on by Bipin D365

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Hi Experts,

I would like to know if it is possible to trigger power automate when we share record to a user/team.

I need to to trigger some logic after sharing the account record with user/team. If it is not possible can you please let me know any workarounds.

Thanks,

Bipin

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Microsoft Dataverse with Power Apps

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Drew Poggemann 9,287 Most Valuable Professional on at

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Hi @bipinshan

As far as I know there is no trigger available on the sharing of a record in either legacy Workflow or Power Automate. I think you would need to do a plugin on this...

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Ram Prakash Duraisamy 5,593 Super User 2025 Season 2 on at

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Hello @bipinshan,

There are 2 Options available.

1. Create a Field called Is Record Sharing(new_boolean) (Boolean --> Default to No), Create a Plugin to trigger on Sharing. Update the Created Value to Yes. Make the Flow to Trigger only on this Field ( USE SELECT COLUMNS (new_boolean)) and Filter Rows as (new_boolean eq 0) then at last of the flow change it back to NO.

2. Create a Webhook in Plugin and Call the Flow on Sharing https://d365demystified.com/2021/11/23/call-flow-from-webhooks-in-dynamics-365-crm-power-automate/

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Bipin D365 971 on at

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Hi @dpoggemann ,

Thanks for your reply.
I know we can use plugin for this but the problem is I would like to external web service which cann't be possible from plugin. However the web service which I would like to call is already available as standard connector which I can use from Power automate.

I hope you get it.

Thanks,
Bipin

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a33ik 3,306 Most Valuable Professional on at

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Hello,
Check this post - https://missdynamicscrm.blogspot.com/2016/01/plugin-share-unshare-grant-access-revoke-access-crm-csharp.html

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Bipin D365 971 on at

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Hi @rampprakash ,

I really like below idea -
. Create a Field called Is Record Sharing(new_boolean) (Boolean --> Default to No), Create a Plugin to trigger on Sharing. Update the Created Value to Yes. Make the Flow to Trigger only on this Field ( USE SELECT COLUMNS (new_boolean)) and Filter Rows as (new_boolean eq 0) then at last of the flow change it back to NO.

But I have one concern though, what if multiple users are sharing the same records to multiple users. wouldn't it be create any problem . How Do we solve concurrency issue?

Thanks,
Bipin

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Ram Prakash Duraisamy 5,593 Super User 2025 Season 2 on at

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Hello @bipinshan,

That was a perfect Question, then i think WebHook is the only Option from my end. Lets wait for Others comments too

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