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Hide command bar buttons based on security role

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Posted on by paula12-29

I have created custom buttons using the Command Bar designer. How do I hide certain buttons from certain security roles using the PowerFx formulas?

I have tried using the Ribbon Workbench XRM tool but when I load the solutions, these custom buttons are not showing in RIbbon Workbench.

So I guess my only option is to use PowerFx formulas on the Command Bar designer to hide buttons depending on the user's role. Can anyone help me work out how to get the user's security roles and hide the button from them?

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Using Apps Using Formulas

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moasmar 17 on at

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Hide command bar buttons based on security role

@mjburley Thank you this worked, but after checking the docs, it should be used in this format:
RecordInfo( First(Accounts), RecordInfo.EditPermission )
because initially I was using only RecordInfo.EditPermission then it stopped working properly.
shameervalappil 22 on at

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Re: Hide command bar buttons based on security role

Thanks for the clue.. I made it work with minor modification to your formula as below;

RecordInfo(Self.Selected.Item,RecordInfo.EditPermission) - On command Bar Visible property
mjburley 370 on at

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Re: Hide command bar buttons based on security role

There are permissions support for this in preview (Permissions support in DataSourceInfo and (new) RecordInfo functions for Dataverse | Microsoft Power Apps), which did not work well months ago, but probably worth trying again. Examples to try in the visible property of the command bar:
For a table:
If(DataSourceInfo.CreatePermission,true,false)

For a particular record
If(RecordInfo.DeletePermission ,true,false)
so the user would presumably need the delete role on that record for example (also editPermission and readPermission).

I did just try them out of curiousity and they enter all fine with no red squigglies, but just do not seem to work. Both an admin and normal user either sees or does not see depending on delete role.

Maybe I have cache issues or not quite doing it right, so please try yourself. Just make sure to try with both cases.