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When adding a SharePoint folder as a Knowledge source in Copilot Studio, only text that is embedded in files (Word/Excel/TXT/text‑PDF) is indexed.
OCR results that SharePoint stores in metadata columns (e.g., “Extracted text”) are not read or indexed.
As a result, scanned PDFs and images remain invisible to the agent unless we build additional automation to export OCR text into separate .txt/.docx files and upload them.
Proposal
Extend the SharePoint/OneDrive connector for Copilot Studio so it can ingest and index OCR‑extracted text stored in SharePoint metadata columns, in addition to file body content.
Provide an option to select which columns to index, and ensure security trimming respects the file’s permissions.
When adding a SharePoint folder as a Knowledge source in Copilot Studio, only text that is embedded in files (Word/Excel/TXT/text‑PDF) is indexed.
OCR results that SharePoint stores in metadata columns (e.g., “Extracted text”) are not read or indexed.
As a result, scanned PDFs and images remain invisible to the agent unless we build additional automation to export OCR text into separate .txt/.docx files and upload them.
Proposal
Extend the SharePoint/OneDrive connector for Copilot Studio so it can ingest and index OCR‑extracted text stored in SharePoint metadata columns, in addition to file body content.
Provide an option to select which columns to index, and ensure security trimming respects the file’s permissions.
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