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power apps portal pros and cons, limitation

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Posted on by Edu21 Microsoft Employee

I am doing POC with power apps portals and I am trying to understand the pros and cons as well as the limitations. Can someone help me please?

Thanks,

Eden

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Power Apps portals

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Nicholas Hayduk 174 Most Valuable Professional on at

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This is a pretty broad question, but at a high level Power Apps Portals allow you to quickly build web applications similar to a model-driven app, but expose it to users that don't have a Power Apps or Dynamics license. Most often Portals are meant for external users.

Power Apps Portals are meant for interacting with data stored in the Common Data Service (CDS), including Dynamics 365 Online. They don't leverage the connector framework that Power Automate or canvas-based Power Apps.

There is a learning curve, but once you know how to use them, you can build web applications quickly. You can take customize them even further using JavaScript.

Feel free to post any specific questions and I'll do my best to help.

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MittalPatel 20 on at

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@nhayduk - Thank you for detailed answer. I've one quick follow up question - Can Portal handle 500 or more request submissions at the same time?

Thank you

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Nicholas Hayduk 174 Most Valuable Professional on at

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Broadly speaking the size of the Azure resources associated with your Power Apps Portals depends on how many logins you've associated it with. So from a technical standpoint, yes Portals can handle that many requests - just make sure you're licensing it appropriately.

Nick

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MittalPatel 20 on at

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@nhayduk
The Portal will be public facing and for external users. They don't need license to access it. Am I correct? Before I publish I wanted to make sure that it will handle this load at the same time.

Thank you

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Nicholas Hayduk 174 Most Valuable Professional on at

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External users do require licenses - they are licensed per login.

See the "Pricing" section on this page:
https://powerapps.microsoft.com/en-us/portals/

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Fubar 8,501 Super User 2026 Season 1 on at

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There was and I believe there still is an actual ('true') concurrent user limit (users doing actions at precisely the same instant) - but finding any documentation on it is nearly impossible.

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