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enquiry Regarding Feasibility of Implementing Power App for Catering Orders

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Posted on by AB21

I'd like to develop a Power App to address a specific problem I haven't been able to solve using other methods. It seems that Power Apps might be the ideal solution for this task.

The problem revolves around an order form that currently resides on Microsoft Forms. This order form includes various fields such as:

Date for Catering
Time for Catering
Venue/Room Number
Number of Guests
Food Options

I require a system where the inputted data can be easily accessed by the caterers in real-time so they can prepare orders efficiently. Additionally, the catering manager needs to calculate the total cost for each order, which is determined by the selected food items divided by the total amount of food ordered. The food costs are as follows:

Is it feasible to accomplish this using Power Apps?

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Building Power Apps

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v-jefferni on at

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Hi @AB21 ,

The thing is PowerApps cannot connect to MS Forms directly. Data that submitted in MS Form is not tabular. So, you will need to use a Power Automate flow, save all submitted data into a table, such as SharePoint list or Excel. Then you can create an App and use the list or Excel table as data source.

Best regards,

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ANB 7,223 Super User 2025 Season 2 on at

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Hi @AB21 , Yes this is possible. There are couple of use cases that you can refer to. Please check below links:

https://powerusers.microsoft.com/t5/Webinars-and-Video-Gallery/Restaurant-Customer-Self-Order-Power-Apps-with-Bar-code-QR-Code/td-p/710261
https://www.youtube.com/watch?v=zRkozLgLyME
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Thanks,
ANB

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AB21 on at

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I wouldnt need the form I would recreate this in the power app but just not sure now!

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AB21 on at

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Thanks ! ill take a look!

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AB21 on at

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I how now created the form which is a sharepoint list and a gallery which displays the content.

How do I now work out the cost of items within power apps?

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ANB 7,223 Super User 2025 Season 2 on at

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HI @AB21 , The cost calculation can b done through editable gallery on different screen. FOr that i woul suggest to check this video: https://www.youtube.com/watch?v=wI6SHGQ9ATg
https://www.youtube.com/watch?v=76RJyaoW0BQ
https://www.youtube.com/watch?v=8I0Pt_8I6k8

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I hope this helps.

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs up.

Thanks,
ANB

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AB21 on at

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Could you help out with the formula I need to use?

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