Unanswered

Making a record public or private on demand in Dataverse?

(0) Share

Report

Posted on by Usmannb

I have a table "Books" in which I have the data about the books that I have read. I have implemented "User" level security for this table so, only the owner of the record can have access to this record in Canvas Power Apps.
Now I want to add a toggle to switch this record to public so, everyone in the organization can see that I have read this book. Is it possible then how.

NOTE: The number of people in the organization can be in thousands.

Categories:

Microsoft Dataverse with Power Apps

I have the same question (0)

All responses (3)

Answers (0)

Drew Poggemann 9,287 Most Valuable Professional on at

Like (1)

Report

Hi @Usmannb ,

I haven't specifically done this but you could have a team that is tied to an Azure Active Directory security group and have this team be basically your full organization. You could then call a flow from your Power App or even set a column on the record that will trigger the flow to perform an unbound action and share the record with the team.
https://onlinemgblog.wordpress.com/2020/07/20/power-automate-share-record-using-unbound-action/

Hope this helps. Please accept if answers your question or Like if helps in any way.

Thanks,

Drew

Was this reply helpful? Yes No
Usmannb 63 on at

Like (0)

Report

Hi @dpoggemann

I get the idea and sounds good idea. I will wait for sometime if someone has a better idea if not than I will accept your answer as solution.

Was this reply helpful? Yes No
MayankP 464 on at

Like (1)

Report

Hello,

if idea is that if all users should be able to read these books records, then why not have base role which gives user permission to read organization wide records and assign this role to team where all user belongs (it could be Azure AD group as well)..

if requirement is for only specific records to be shared with teams and not others then I guess dynamics have access team feature which can be used for this... refer more details here.. https://docs.microsoft.com/en-us/dynamics365/customerengagement/on-premises/developer/sample-share-record-using-access-team?view=op-9-1

Was this reply helpful? Yes No