Skip to main content
Community site session details

Community site session details

Session Id : WuQ1cHI2Z+887X9nnpe7Lq
Power Automate - General Discussion
Answered

How to produce a multi-line text in a list using flow

Like (0) ShareShare
ReportReport
Posted on 9 Nov 2017 09:05:57 by 11

Hi,

 

I have a scenario where the following needs to happen in sequence:

 

1) A sharepoint list (e.g.: 20 individual rows) is maintained in sharepoint. 

2) In Flow, i need to take a specific column of the sharepoint list in 1), and produce a new sharepoint list which has 1 row. The individual values from the multiple rows of the column of interest need to somehow be concanetated into mutliple line text (text 1;text2;text3...) in a single field.

 

I've tried with Flow, and the 'for each' function which it automatically adds does not work. It takes the individual value and process them one at a time - this creates brand new entry for ALL the records, rather than a single field with concatenated records.

 

Have someone tried out this similar concept with Flow before?

Or is it something that's not currently supported?

 

Help much appreciated!

 

Thanks

  • Lexnnn Profile Picture
    94 on 04 Jul 2018 at 12:36:10
    Re: How to produce a multi-line text in a list using flow

    I wanted to provide all the emails of the group owners in 1 field in the approval email. The group owners are stored in the Sharepoint list. This should only happens when a new line to the list is added so I avoid using "Get items"

     

    I have found similar solution as the one described here was not working for me (I could not figure it out to be honest).

     

    Before my "Start approval" part I have created "Initialize variable (name of variable + type "String").

     

    Below and still before my "Start approval" I have added "Apply to each" (output is "Group owners" field).

     

    Inside the "Apply to Each" I have added "Append to string variable" (Name = variable name from initialize and value is "Group owners email" field = what I want to display and " ; " as separator) 

     

    Below in the "Start approval" email text, I have added the variable to display it.

     

    variable group owners emails.png 

     

    Hope this helps someone.

     

  • warren Profile Picture
    11 on 10 Nov 2017 at 04:01:13
    Re: How to produce a multi-line text in a list using flow

    Awesome!

    This is EXACTLY what i'm after.

     

    Thanks @v-xida-msft!

     

     

    Warren

  • Verified answer
    v-xida-msft Profile Picture
    on 10 Nov 2017 at 03:19:24
    Re: How to produce a multi-line text in a list using flow

    Hi @warren,

     

    Could you please share a screenshot of your flow’s configuration?
    I have made a test on my side and please take a try with the following workaround:

    • Add a proper trigger, here I use Flow Button trigger.
    • Add “Get items” action, specify Site Address and List Name.
    • Add Variables-> “Initialize variable” action, Name set to ConcanetatedNames, Type set to String, Value set to null.
    • Add a “Apply to each”, input parameter set to output of “Get items” action.
    • Within “Apply to each”, add “Compose” action, Inputs set to the following formula:

     

    concat(variables('ConcanetatedNames'),item()?['EmpName'],';')

     

    • Add a “Set variable” action, choose ConcanetatedNames in Name field, Value set to output of “Compose” action.
    • Add “Create item” action.

    Image reference:2.JPG

     

    3.JPG

     

    4.JPGThe flow works successfully as below:5.JPG

    6.JPG

     

     

    Best regards,

    Kris

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Paul Stork – Community Spotlight

We are honored to recognize Paul Stork as our July 2025 Community…

Congratulations to the June Top 10 Community Leaders!

These are the community rock stars!

Announcing the Engage with the Community forum!

This forum is your space to connect, share, and grow!

Leaderboard > Power Automate

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 497 Super User 2025 Season 2

#2
David_MA Profile Picture

David_MA 436 Super User 2025 Season 2

#3
Riyaz_riz11 Profile Picture

Riyaz_riz11 244 Super User 2025 Season 2

Loading complete