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Power Platform Community / Forums / Power Apps / Best approach for this...
Power Apps
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Best approach for this type of approval process

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Posted on by Microsoft Employee

Hello all,

 

I am looking to build a PowerApps solution for this process, which requires the approver to not only approve the item created in the Sharepoint list, but also fill out three additional columns.

 

My goal is to create this process using the best practice possible, so that users who are not approvers cannot go back and edit their submissions, or more ideally, cannot edit the approval status and those specific three columns.

 

I believe my starting point would resemble this post from another community member: https://powerusers.microsoft.com/t5/Creating-Apps/Disabling-controls-based-on-permissions/td-p/81919

 

However, the post linked leaves the final question unanswered, and I am unsure how to also secure permission on the Sharepoint site itself, as a user may want to use the Sharepoint site instead of the PowerApp.

 

I understand that this may be somewhat complex, but any advice and/or links would be very much appreciated.

 

Many thanks.

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  • Verified answer
    v-micsh-msft Profile Picture
    Microsoft Employee on at

    Item approval is more easily be done under the Microsoft Flow part.

    Based on what I know, there is no permission level available to configure the column editing under SharePoint list.

     

    Within PowerApps, to configure the Editng, we could hide the related field DataCard, or disable it, as mentioned in the thread you posted.

    Some reference for you:

    Create and test an Approval in Microsoft Flow

     

    Regards,

    Michael

     

  • Verified answer
    Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Thanks for your reply.

     

    Ultimately I ended up using a button in PowerApps that begins a Microsoft Flow to approve the process.

     

    As for better controlling Sharepoint access, I agree with you, it is not an easy problem to solve.

     

    Thanks again,

    Paul

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