web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / Power Apps Per User / ...
Power Apps
Unanswered

Power Apps Per User / App Pass license

(0) ShareShare
ReportReport
Posted on by 107

I am looking for some clarification and help in regards to the Per App Power App plan. 

 

I understand that you can assign app passes to an environment and when you create a canvas app you can specify if you want to use app passes. If you do whenever you share an app (Which uses premium features) with a user it will automatically allocate them a Per App license (As long as there are some available in the pool for the environment). If the user has permissions removed from the app the Per App license is removed from the user. With this they are able to use 2 apps (With premium features) and 1 portal.

 

The bit i am trying to understand is around assigning a user directly with a Per App license. If i assign a user a per app license directly through Azure AD it gives them the ability to use 2 apps (With premium features) and 1 portal. However, how is it decided which 2 apps i can use. As an example, a user uses App A and App B with premium features. They also now have access to App C. Which 2 apps would be covered by the license?

 

Is it determined through permissions to the app? So because App A and App B have already been shared App C cant be shared with the user? Is it based on a time period? 

 

Any help appreciated.

I have the same question (0)
  • Joel CustomerEffective Profile Picture
    3,224 on at

    You don't assign the per app licenses to the users. The passes are assigned when you share the app.

     

    There are a couple.of.other things you need to.do.such as enabling your app for passes

     

    See https://www.mindsunited.com/blog/2020/03/10/assigning-power-apps-per-app-licenses/for a good overview.

     

    @MarkPPif this answers your question please mark it as an answer 

     

  • MarkPP Profile Picture
    107 on at

    Thanks for the response @jlindstrom .  So if you don't assign per app licenses to the user how does it work for the App Maker? Is it just the case that they create an app, in the app set the app to use app passes and as long as there are app passes available in the environment they will automatically be assigned a per app license?

  • MarkPP Profile Picture
    107 on at

    And also what happens in the scenario where someone decides to the share the app with the option "Everyone in my Org"? Does that mean it attempts to auto assign a per app license to everyone in the organisation? So if we are talking large orgs with over 200k plus is it a first come first served basis if there are only 1000 app passes in the environment?

  • Joel CustomerEffective Profile Picture
    3,224 on at

    I don't know what would happen? This is one of those cases where you should just try it--try sharing the app with a group with 5 users and see what that does with your app passes

  • SamiLicensing Profile Picture
    2 on at

    Did you test this out to see what happened? I have the same question and cannot get a straight answer from the documentation. Thanks,

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Leaderboard > Power Apps

#1
WarrenBelz Profile Picture

WarrenBelz 549 Most Valuable Professional

#2
Kalathiya Profile Picture

Kalathiya 225 Super User 2026 Season 1

#3
Haque Profile Picture

Haque 224

Last 30 days Overall leaderboard