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Power Platform Community / Forums / Copilot Studio / How to train the bot t...
Copilot Studio
Unanswered

How to train the bot to scan the entire document and list all the possible information?

(1) ShareShare
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Posted on by Ave1 11

Knowledge Base Details:



  • The knowledge base is on SharePoint.

  • It contains 6 PDF files, each 20–25 MB in size and in text format.


    •  
 
 

Problems

 

1. Incomplete Search Results

 

  • Example:

    When I ask Copilot to find records mentioning "Sales years" in a specific PDF, it only shows 50–60% of the results, not everything.

  • Why it’s a problem:

    I don’t get all the information I need, which makes it unreliable.


    •  
 
 

2. File Recognition Errors

 

  • Example:

    When I ask Copilot to search inside a specific file on SharePoint, it says it can’t find the file, even though I give the exact file name.

  • Why it’s a problem:

    I can’t search specific files, and I waste time searching manually.


    •  
 
 

What I Need

 

  1. Full Search Results:

     

    • Copilot should scan entire PDFs/ Documents and show all relevant data, not partial results.


      •  

  2.  

    File Recognition in SharePoint:

     

    • Copilot should recognize and access files when I give the correct name or path.


      •  


    3.  
 
 

Questions

 

  1. Is Copilot unable to handle large PDFs or search all their content?

  2. How can I fix the file recognition issue with SharePoint?

  3. Are there best practices to improve how Copilot searches large PDF files


    4.  
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