New form should retain the last entered data

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Posted on by Sri

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Hi all,

I have a form which has default form has new. I have a save icon which save the value as draft. When save is clicked the entered datas should be able to retain in the same page.

Any help /suggestion on this.

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WarrenBelz 154,401 Most Valuable Professional on at

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Hi @Uthhra ,

This relates to the Item of your Form. The easiest way is when you select an existing record from a gallery OnSelect

Set( gblRecord, ThisItem )

Then your Form Item

LookUp( SPListName, ID = gblRecord.ID )

Then OnSuccess of the Form

Set( gblRecord, Self.LastSubmit ); ViewForm(FormName)

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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Sri 559 on at

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@WarrenBelz
I don't have a gallery for new form. I have only a + icon which clicked navigates to New form.

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WarrenBelz 154,401 Most Valuable Professional on at

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@Uthhra ,

Then just do the last two items.

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Sri 559 on at

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@WarrenBelz
In a new form I have two buttons. Save and Submit. When clicked on Save it must save the form as a draft and should retain the entered values and when clicked on submit it must be submitted to the SharePoint. If I click on Save and give the above set variable it retains the entered value but when clicked on submit it says Record already exists.

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WarrenBelz 154,401 Most Valuable Professional on at

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Hi @Uthhra ,

That is because the first action saved it. There is no such thing as "draft" saving unless you want to head down a path involving Variables. Is the user navigating off the screen - if not the form will retain the values.

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Sri 559 on at

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@WarrenBelz
No i have not given navigation. I have 2 separate forms for New And Edit form. The above scenario is for the New Form. The code which I gave in the Save is SubmitForm(Form3) && Notify(
"Details saved as draft successfully",
NotificationType.Information,
1000
)
Since for Newform the Default mode is New. It doesn't retain the last entered values.

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WarrenBelz 154,401 Most Valuable Professional on at

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@Uthhra ,

That is the nature of a new form - it presents with all controls empty unless you have set a Default value not related to the Data Source. You can still set this

Set( gblRecord, Self.LastSubmit );

then the Default of any controls needing their value retained to (using the actual field name)

gblRecord.FieldName

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

MVP (Business Applications) Visit my blog Practical Power Apps

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Sri 559 on at

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@WarrenBelz
Thanks a lot. It worked perfectly.

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