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Filter a collection when the field is a single line of text and/or the user()email

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Posted on by Jltitus

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I'm working on a gallery where the data is coming from a SharePoint list (Elevate Application Dashboard). Given that my SP list has more than 2,000 rows of data I thought I'd create a collection with the information I need to then create the gallery from.

If I create a collection from the SharePoint list so that it only lists those with a status of "Application" in the RoleValueApp field, I can cut my list down to 300 and I think successfully display in a gallery.

I've tried the following with double and single quotes around application to no success.

Collect(MySPCollection,Filter(ElevateApplication Dashboard,RoleValueApp = "Application")

ISSUE: How to generate the collection to only use the columns I need so the returned result is less than 2,000.

Here are the fields I want to include from the collection in my gallery:

Applicant - single line of text

RoleValueApp - single line of text

Location - single line of text

Manager - Person/Group

Manager ID - single line of text

Manager status - single line of text

RPLs - Multiple person/group

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Building Power Apps

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Pstork1 68,697 Most Valuable Professional on at

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If the Filter you are using returns less than 2,000 records then there is no reason to use a collection. Filter() is a delegable query so it will pass the query to SharePoint and return the appropriate records. Just use the following in the Items property of the gallery

Filter("ElevateApplication Dashboard",RoleValueApp = "Application")

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Gerard Simpson 2,987 Moderator on at

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Hi @Jltitus

Editing my reply as @Pstork1 is correct here - avoid collections with delegation if you can.

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RandyHayes 76,297 Super User 2024 Season 1 on at

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@Jltitus

Agreeing with @Pstork1 on the collection point...it will only slow down your app as it is going to try and collect ALL of the records, not just those that the app determines to be "on demand" (a whole other subject - but suffice to say, you would still see all of your data).

However, the formula mentioned should be:

Filter('ElevateApplication Dashboard', RoleValueApp = "Application")

Was just popping into this post to point out that it should be single quoted (the datasource that is).

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Gerard Simpson 2,987 Moderator on at

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Hi @Jltitus - Thank you for marking my reply as a solution and I'm glad you got sorted.

@Pstork1's reply was before mine and he rightly flagged from the off the point that the expression is delegable, so I think he is more deserving of this solution. If possible, please can you reallocate the solution or if that isn't possible, please also mark @Pstork1's reply as a solution?

Many thanks and good luck with the rest of your build.

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Jltitus 138 on at

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@AmDev thanks for the call out. I appreciate you letting me know. I think I've been able to change it so that @Pstork1 's reply is accepted as Solution.

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