[CoE Starter Kit] - users and licensing

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Posted on 15 Oct 2019 19:59:22 by ChrisOBrien

Hi all,

We’re helping a client get on top of their PowerApps governance, and are mid-way through implementing the COE Kit (which we think is some great work). However, one thing we’re running into is that most of the apps being created are canvas PowerApps which use SharePoint as a datasource – as a result, the makers don’t have or need a PowerApps P1 license (or per-user/per-app license under the new model).

That’s fine, but it seems to mean that these users can’t fill out the COE app compliance form, since CDS data is involved here. Has anyone thought about use of the COE kit in such circumstances? Or am I missing something perhaps?

Thanks!

Chris.

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ChrisOBrien 5 on 17 Oct 2019 at 09:41:11

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Re: [CoE Starter Kit] - users and licensing

Hi Manuela - thanks for the response.

OK, we were coming to similar conclusions ourselves - that we *could* potentially re-engineer the COE kit to talk to SharePoint instead, but it would be quite involved and need changes to quite a few pieces.

Your initial app looks great - I installed it, and I defintely see how it was a forerunner to the COE kit 🙂 One question on that - do you have any more detailed info on the SharePoint list and the columns used at all? Anything like an exported PnP schema or even just something to describe the columns and their types etc?

Thanks!

Chris.
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manuelap on 16 Oct 2019 at 16:29:30

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Re: [CoE Starter Kit] - users and licensing

Thanks for the great feedback!

Currently, to make full use of the CoE Starter Kit as is, users would need an per app or per user license as all data is stored in CDS and the Developer Compliance Centre stores information in CDS.

There's a few options here
The customer could re-write the Developer Compliance Centre to point to a different data source, like SharePoint

The idea for the Developer Compliance Centre was born from an app uploaded to the Community App Gallery https://powerusers.microsoft.com/t5/Community-App-Samples/App-Creator-Portal-Version-1/td-p/246245 , this sample also points against SharePoint so could be used

The issue here is that many other components of the CoE Starter Kit would need to be re-written, such as the Business Process Flow in the Admin View, and the Compliance Request Flow etc. But the CoE Starter Kit could serve as more of a template or idea for you to set up your own "CoE" solution. As part of the CoE Starter Kit, we don't have apps / templates that point to SharePoint instead of CDS.
Hope that helps!
v-xida-msft on 16 Oct 2019 at 08:42:51

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Re: [CoE Starter Kit] - users and licensing

Hi @ChrisOBrien ,

Could you please share a bit more about your scenario?

Do you mean that these end users could not fill out the compliance form which connects a CDS Entity?

Currently, within PowerApps, the Common Data Service is a PREMIUM connector, anyone wants to access this connector, he/she must own PowerApps Plan 1 license (new license -- PowerApps Per App plan or PowerApps Per User plan) at least for this account.

Please check if your end users have owned proper license for his account. In addition, if you want these end users to access your CDS, you should also assign a proper Security Role (e.g. Environment Marker) to these users.

More details about assigning a Security Role to users, please check the following article

https://docs.microsoft.com/en-us/power-platform/admin/database-security

Best regards,

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