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Pricing with powerapps?

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Posted on by mhorno

Hello

My company has microsoft basic and standard licenses for its employees.

We were considering using Microsoft Dataverse as a central database for the company and exploiting it with power apps that are embedded in sharepoint sites so any employee can use them.

However, looking at pricing, it seems like power apps are priced per person who uses them and it charges even more if using microsoft dataverse? We have hundreds of employees so if all were to use several power apps in the company portal then price would be really high.

Am I understanding this wrong and price per user means users who develop the apps rather than users who consume them? If so would our current licenses work for this?

Thanks in advance

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Building Power Apps

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takolota1 4,974 Moderator on at

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Correct, it will get very expensive trying to use Power Apps with premium connectors like Dataverse for 100s of staff members.

You can try using only standard data sources like SharePoint & standard connectors.

There may be some work-arounds, but it requires a lot more set-up & complexity.

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Pstork1 68,697 Most Valuable Professional on at

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Power Apps is priced per person, but if you have Microsoft 365 licenses for all your employees then you are covered for the use of Power Apps with any standard connector. Standard connectors include SharePoint and OneDrive. But Dataverse is a premium connector and would require either per user or per app licenses for each use.

The one exception is that Dataverse for Teams (which is a lite version of Dataverse) can be used to build Power Apps inside the Teams environment without additional licensing. it is included in the Teams license.

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mhorno 12 on at

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Hello thank you for your reply.

Might I ask for the source of any Microsoft 365 license being able to use Power Apps? I was checking this link but I see no info regarding it https://www.microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic?activetab=pivot%3aoverviewtab

Furthermore I take it that the users who develop the powerapps themselves would need an additional license other than the ones who consume the powerapps right? Or can any microsoft 365 license both create and consume powerapps?

Also would it be possible to use some other external database that somehow connects to powerapps other than dataverse to avoid these license costs?

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mhorno 12 on at

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Could we alternatively connect powerapps to some external relational database we have hosted in azure or other cloud provider to avoid these licensing costs?

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Pstork1 68,697 Most Valuable Professional on at

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1) Here's the chart from the official licensing guide. YOu can download the PDF here: https://go.microsoft.com/fwlink/?linkid=2085130

2) Developing a Power App uses the same license as running a Power App.

3) There aren't any real relation databases that are Standard. They are all Premium, like SQL, mySql, Oracle, etc. You can use SharePoint or Excel files stored in OneDrive. But they aren't a true full featured database.

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