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Adding User Column in Dataverse Table

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Posted on by AkshayMankeOnMS 27
Hi,
 
I am creating a Form in PowerApps using a Dataverse table connected to it. I want to add four user type columns in the table which should user should fill through the Form (similar to SharePoint list). Later i want to send emails using PowerAutomate to the users listed/mentioned in the four fields. Can anyone please help how to add the users fields in to the Dataverse table and then use them with PowerApps form?
 
Thanks,
Akshay
Categories:
Microsoft Dataverse with Power Apps
I have the same question (0)
  • Verified answer
    TD Profile Picture
    TD 74 on at
    Hi Aksay,
     
    Here are the steps i would use in detail:
     
    1. I would add the 4 columns as a lookup columns and then reference the User table (logical name: systemuser). (Keep in mind that for usability purposes this includes service, application accounts as well as visitor accounts that you may not want showing up in the dropdown of the form field. To get rid of these you would need to filter the Lookup view of the User table.)
     
    Creation of email flow
    Some terminology
    Base table = the table with the 4 user lookups
    User table = known as the system table with the logical name (systemuser) which is part of the common data model.
     
    3. Given that your trigger is on Dataverse table modification I would take the base table ID value from the output of the trigger and use it in the "get a row by ID" action for the Dataverse connector this ensures that data from the base table isn't lost by grabbing a complete output of the row data.
     
    4. Then i would use 4 additional "get a row by ID" actions for each of the values of the User lookup tables as outputted from the previous step to retrieve the Primary email address field (logical name: internalemailaddress) from the User table.
     
     5. Finally i would then use a mail service connector (e.g. outlook) to send the emails.
     
     
    Hope that helps, please let me know if you have any more questions.
    Kind regards,
    Tony Dai
     
    If this solved your issue, please mark it as the ✅ Accepted Answer and give it a like 😊.
  • Suggested answer
    ankit_singhal Profile Picture
    ankit_singhal 618 Moderator on at
    You need to create a lookup column in your table with a user table. In other words, you need to create relationships with user table.  As you mentioned you need for user column so you need to create different lookup columns with user entity. then you can put those on your form. You can fetch those in power automate as well and perform your action accordingly. 
     
    Note : Please mark verified, if it is useful for you 

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