Change Value of Sharepoint list with a click through outlook

(0) Share

Report

Posted on by Aqua

Hi All,

I am new to power automate and need some help.

I have created a flow that when a new item is created in SharePoint and the Status column is “Complete” it will send an email to the approver.

Is it possible for the approver to click something in the email to change the Status column from “Complete” to “Approved” ?

Any help would be awesome, thanks!

Categories:

Building Power Apps

I have the same question (0)

All responses (6)

Answers (1)

BCLS776 8,994 Moderator on at

Like (0)

Report
There are a few ways to do this:
Use the approvals functionality within Power Automate to send and receive requests for approval. You can then do the edit to the Sharepoint List based on an approval coming back.
A more complicated flow that waits for an email to get sent to a specific address and then does actions related to the content of that email.
You'll probably get more useful advice over on the related Power Automate forum too.

Hope that helps,
Bryan

Was this reply helpful? Yes No
zmorek 3,272 on at

Like (0)

Report

To piggy-back on BCLS776; I believe (based on what I see in the above image) the flow will trigger every time something is created - there's no condition to do the check on the item's "status".

Was this reply helpful? Yes No
Aqua 13 on at

Like (1)

Report

Hi zmorek - I have added a trigger condition so it happens only when status = Complete.

Was this reply helpful? Yes No
Aqua 13 on at

Like (0)

Report

Hi BCL776 - thanks! I will look around and try the approvals functionality

Was this reply helpful? Yes No
Verified answer

v-qiaqi@microsoft.com on at

Like (1)

Report

Hi @Aqua,

Do you want to create an approval and update the Status column in the end?

Could you please share a bit more about the scenario?

Actually, create an approval should use the trigger "When an item is created" which you did is correct. However, you should then add a condition that the Status column is “Complete” to run the following approval process.

I have made a demo for you, please take a try as below.

Here is the complete flow configuration.

1). If a new item is created and the Status column is “Complete” (in my scenario is a Product column). Note that the Start and wait for an approval action will send an email automatically to the people who should approve this request.

2). Add a condition and select Responses Approver response from the list of dynamic values. Select the Choose a value box on the right, and then enter Approve into the box. If the approval approved your request, an email will sent to you.

3). The Status in your SharePoint list should be updated with "Approved".

Here is the test result that how the Start and wait for an approval action send an approval email automatically. Once you approve the request, the Status column will be updated.

Hope it could help you at some degree.

Was this reply helpful? Yes No
Aqua 13 on at

Like (0)

Report

Thank you so much! This is exactly what I was looking for.

Was this reply helpful? Yes No