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Sending a reminder to attendees before meeting commences

365-Assist Profile Picture Posted by 365-Assist 2,314 Super User 2025 Season 1

I got sick of people forgetting about my meetings. So I created a Flow to send an email reminder (With Accept or Decline options) which is sent 1 hour before meeting commences.

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  • CoachOffice365 Profile Picture CoachOffice365 63
    Posted at
    Sending a reminder to attendees before meeting commences

    Yes, the flow behaves a bit strange. I hope you can make it work for your purposes (I don't have the need for it, as such). Cheers. 👍🙂

  • ThimiosSp Profile Picture ThimiosSp 113
    Posted at
    Sending a reminder to attendees before meeting commences

    @CoachOffice365 I suppose that a condition to exclude 'Free' entries could resolve the issue. Is that possible?

  • ThimiosSp Profile Picture ThimiosSp 113
    Posted at
    Sending a reminder to attendees before meeting commences

    Yes, I did change something @CoachOffice365 but I suppose it does not affect own entries.

    I removed the Send email with option part and changed the Send an email (V2) settings as follows:

     

    ThimiosSp_1-1645692247369.png

     

  • CoachOffice365 Profile Picture CoachOffice365 63
    Posted at
    Sending a reminder to attendees before meeting commences

    @ThimiosSp  Aha. On my side I don't get notifications for my private calendar entries. But it shouldn't happen, no. You didn't change anything in the flow?

  • ThimiosSp Profile Picture ThimiosSp 113
    Posted at
    Sending a reminder to attendees before meeting commences

    Me again @CoachOffice365  🙂

    Why is it that I receive notifications on private calendar entries where no required attendees exist?

    I would expect the first condition to work that way. Is there another condition to add in order to exclude such cases?

  • ThimiosSp Profile Picture ThimiosSp 113
    Posted at
    Sending a reminder to attendees before meeting commences

    To the point. Thank you @CoachOffice365 !

  • CoachOffice365 Profile Picture CoachOffice365 63
    Posted at
    Sending a reminder to attendees before meeting commences

    I see. I used formatDateTime(body('Convert_time_zone'), 'HH:mm') in the body of the "Send email with options" connection (i.e. instead of the "Converted time") and it renders 22:00 instead of 10:00 PM which I think is what you want. 

  • ThimiosSp Profile Picture ThimiosSp 113
    Posted at
    Sending a reminder to attendees before meeting commences

    Thank you @CoachOffice365 but I need 24h format, this is why none of the existing settings work.

  • CoachOffice365 Profile Picture CoachOffice365 63
    Posted at
    Sending a reminder to attendees before meeting commences

    Or, in fact, it is enough to set the format string value in the Convert time zone connection to [t], see below. 

     

    CoachOffice365_0-1644598769208.png

     

  • CoachOffice365 Profile Picture CoachOffice365 63
    Posted at
    Sending a reminder to attendees before meeting commences
    For that, formatDateTime('value''HH:mm') would do the trick. 🙂