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How do I Make a PDF searchable - Sharepoint OCR

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Posted on by Bigshow

we receive a large number of documents which need to be scanned in and stored in Sharepoint but they need to be searchable. So my idea was to use the computer vision API.

But I can’t see a way to do this

this is the way I visualise the flow working

email received in shared mailbox

Pdf attachment copied to sharepoint

computer vision api scans document

Document tags

saved in sharepoint

document is searchable

Is this possible?

thank you in advance

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Building flows

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Anugrah Microsoft Employee on at

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If I understood correctly, You are successfully able to save PDF's in SharePoint using Flow.

Are you facing the problem, when viewing the PDF's in SharePoint, as the document is not searchable?

Have you tried to upload a PDF doc manually and check if that is searchable? Please share a Screenshot of it.

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Bigshow 60 on at

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The problem is that some of the pdfs are scanned images of documents.

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Jay-Encodian 2,920 on at

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Hi,

You need to perform OCR on the PDF documents - This post details how to automatically OCR PDF documents added to SharePoint document library: https://blog.encodian.com/2019/10/automatically-ocr-pdf-documents-added-to-a-sharepoint-library/

You may also wish to use the 'Get PDF Document Information' action to check whether the PDF document has got a text layer... if it hasn't then perform OCR if it does don't do anything.

Reference:

OCR a PDF Document: https://support.encodian.com/hc/en-gb/articles/360012686653-OCR-a-PDF-Document

Get PDF Document Information: https://support.encodian.com/hc/en-gb/articles/360002949358-Get-PDF-Document-Information

HTH

Jay

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mjmccarn 6 on at

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The easiest solution is to move your PDF archive to Google Workspace, which makes uploaded PDFs searchable by default.

[edit]I'm posting this answer here in hopes that Microsoft gets a clue...[/edit]

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